UPS CLUB SQUASH SECTION - ANNUAL
GENERAL MEETING (2001-2002):
27 FEBRUARY 2003
Web Version
Present: Bob Ott, Maggie Flower, Nick
Hearle, Sandra Edwards, Steve Edwards, Louise Johns, Mark Sydenham, Geoff
Payne, Antigoni Divoli
1. Apologies: Phil Martin, Chris Stott, David
Gregory.
2. Minutes and accounts of last years meeting
for approval:
Minutes of 2000-2001 were read, approved and subsequently signed
3. Chairman's Report combining matters arising
(i) Matters arising from 2001:
The squash web pages were improved for ease of use.
Leagues have remained at an average of 4 people per league. Sometimes league 1
has 5 as the league organiser has some leeway in deciding on the level of
enthusiasm for matches being played.
Steve has written to Richard Garfield (letters not tabled - but available if
requested) about possible space for squash courts in the ‘Office
Building’. Richard has replied and has indicated that provision has been
made in the plans for squash courts.
Door lock agenda item 5
Sandra to update on Wellbeing at work committee - Sandra said there was no real
update as the committee had not met because of other work pressures. Sandra
agreed to ask about restarting the ‘sports starter pack’ as part of employment induction (ICR). The committee was unsure of what
information the RMNHST provides for its new employees.
(ii) Maintenance:
Jan 2002 - serviced yale door lock
Jan 2002 - discovered yale lock could be dead locked from outside, stops door
from being opened from inside (Maggie)
Jan 2002 - cleaned up paths and cut back shrubs
Summer 2002 - RMH gardeners cleaned up shrubs and court area
October 2002 - air con failure - fans not working. Fixed 13 November 2002 by
Trembath engineer - still awaiting bill. Burnt out wires.
October 2002 - leak in roof - action still awaiting. Steve to contact Marsden
to see if they will carry out an inspection. If not contact ICR.
(iii) Court Usage.
5 leagues on average over year. At one stage down to 4 for a month.
Number of players booked courts = 53 (see attached stats)
40 players have played in the leagues over the year
Approx 11 have left and 13 have joined
The weekly usage
is up slightly to an average of 11.8 games per week.
This is due mainly to the increased amount of coaching (ad hoc) which went on
between August and October
Previous years
usage:
11.0 2000-2001
11.8 1999-2000
13.5 1998-9
12.7 1997-8
15.7 1996-7
See attached sheets for stats (not yer available in web version)
(iv) Coaching
Two coaching courses and one ad hoc course was run by Ron Nye
Course 1: 13
June - 25 July 2002
Christine Southgate, Anne Fletcher, Questa Hope, Geoff Payne, Jo O’Reilly, Nick Hearle, Louise Johns, Simon Walker, Maggie Flower, Jonathon
Gear, Raimund Guertl, Gopu Joshi, Antonis Kalemis, Cheryl O’Donoghue.
Novice, improver and intermediate level and ad hoc after.
Course 2:
7 November - 12 December 2002
Tine Schroeder, Sandra Easdale, Alex Malaroda, Karen James, Sigrid Kindt,
Sharon Murphy, Richard, Geoff Payne, Amanda Chan, Alan McIntyre. Novice and
improver level and ad hoc.
Ad hoc: 29
August - 31 October 2002
Steve Edwards, Steve Bevan, Bob Ott, John Staffurth, Sandra Edwards, Simon
Walker
(v) Matches
None played.
(vi) Racquet loan/purchase scheme.
Five Dunlop Max Rage racquets sold for approx £40 each during the year
(Chris Stott, Anne Fletcher, Raymund, Hiran, Mark Sydenham)
The last one was sold to Mark Sydenham (Feb 2003).
The scheme was discussed and it was decided to continue with it.
(vii) Stickers Sales
Maggie, Antigoni, Steve Bevan, Louise, Phil Martin, Dai Suter, Sandra (Oct
2002 on), Nick (Nov 2002 on) were thanked for selling stickers.
Nick agreed to discuss sale of stickers behind bar with the pH committee.
4. Accounts:
Presented by Maggie (Chart
and balance sheet) 01.01.02 - 31.12.02
5. Change of
lock and reimbursement of key deposit
A new lock has
been discussed with RMH maintenance (Steve 11.02.03). Dave Lindsay and Peter
Hamil agreed to fit a digital coded lock. It was agreed with Dave, Peter and
Jerry that the sum of £50 should be donated for the parts and labour to their
tea club.
The matter of
the code, switch over time and key reimbursement were discussed. Steve
suggested that the code be pinned temporarily to the door for a period of two
weeks. Although this has a security implication, there is no other guaranteed
way to distribute the code to everyone (eg. not everyone is on email). A notice
will also be pinned up to say that a ‘new’ code will be
keyed in after the two week period. Emails will also be sent to the ICR and RMH
staff to inform them of this change. The emails (and written notices) will give
dates and venues where current members will be handed the code. This will also
serve the double purpose of updating our membership list.
There was a
discussion on whether to reimburse current section members with cash for their
key deposit. It was suggested, and unanimously carried that 6 stickers would be
issued to those producing a key at the code handover.
6. Election of officers
Nick Hearle was
co-opted to replace Steve Bevan as Membership Sec in Oct/Nov 2002
The current
officers stood for re-election again:
Steve Edwards as Chairman
Maggie Flower as Treasurer
Bob Ott as Secretary
Nick Hearle was
proposed as Membership Secretary
All were
proposed by : Sandra Edwards
Seconded by: Louise Johns
Chris Stott,
Louise Johns, Antigoni Divoli, Sandra Edwards, and Mark Sydenham were elected
as Ordinary Members
Thanks were
given to Steve Bevan for being Membership Sec . He took over from John Beech at
the beginning of 1999. A cheque was given to him as a mark of the
committee’s gratitude for his service and as a leaving present from the
Squash Section
Thanks
were given to Joao Seco, and Young Lee (left for a new job) who
served as Ordinary Members on the committee.
7. AOB
The following
issues were raised by Mark Sydenham in email but were not submitted in time to
be placed on the agenda.
a) Remove the 24hr booking limit and raise it to something more than that (3
days would be better).
b) Make all slots 40 minutes duration
c) Award penalty points for not completing all league games in the month
Following
discussions the following unanimous decisions were made
a) 24hr booking period abandoned. By inference this means that there are no
more ‘peak’ playing slots
b) The two lunchtime half-hour slot were scrapped and the slots re-jigged for
40 minutes
c) The members thought that there was sufficient enthusiasm for getting league
games played and therefore thought that awarding penalty points was not
warranted. The evidence for this was shown in the number of league played
table: - of those who were in the leagues for a continuous 6 month period,
17/20 players completed greater than 50% of their matches; 13/20 played
more than 2/3 of their matches.
As a
supplemental point it was unanimously decided to change the booking sheet to a
week-to-view (Mon – Fri)
AWARDS
No award
for most courts booked by a player in the year, but this out of interest was
won by Bob Ott (50).
Mike Chow
Cup for Best League Improver
Prize not
awarded as no one eligible for consideration
It’s likely that the
general standard of play has gone up as virtually everyone in the leagues has
been on the coaching courses (item 3 iv) !
Most
League Games Played
The calculation for this is the number of games played vs.
the number playable.
This year’s qualification was anyone playing more than 80% receives a
prize (70% last year).
As there were 10 league sessions in the year 6 leagues had to be played to
qualify.
4 players achieved the target of over 80%.
The committee decided on the following prizes:
1st Maggie Flower 87.50%
- £25.00 cash
2nd Geoff Payne 87.04%
- £20.00 cash
3rd Bob Ott 85.83%
- £10.00 cash or stickers
4th Sandra Edwards 83.33% - £10.00
cash or stickers
QED