UPS CLUB
SQUASH SECTION – ANNUAL GENERAL MEETING (2002-2003):
26th
FEBRUARY 2004
Web Version
Present: Steve
Edwards, Bob Ott, Maggie Flower, Nick Hearle, Antigoni Divoli, Louise Johns,
Sandra Edwards, Mark Sydenham, Helen Tucker, Chong.
1. Apologies:
Chris Stott, Chris Croucher.
2. Minutes
and accounts of last years meeting for approval:
Minutes
of 2001 -2002 were read and approved and subsequently signed.
3. Chairman's Report combining matters
arising
(i) Matters arising from 2002:
·
Further
to last year’s report Steve was contacted by Richard Garfield (no written
notification) and told that the plans had changed over the ‘Office Building’,
and that there was no chance of a court being accommodated in it. Steve to
write to Richard Garfield to enquire about new court given that funding for
other accessories were discussed at a recent CMG. Action SE
·
Door
lock.
A second hand digital lock was
fitted as discussed last year by Jerry the Marsden carpenter (4 March 2003).
£50 cash was given as agreed to the RMH Building and Maintenance ‘tea club’.
The old yale lock was removed as well as the other mortice lock.
The Squash Committee agreed a 4
digit and one letter code.
Email and written notices were posted
and the ‘new’ code activated on 9 April 2003. When the new code was handed out
by Nick and Steve, Ups membership numbers were requested, but this request was
not strictly adhered to.
Bonafide members who had paid a yale
key deposit were given 6 booking stickers as reimbursement. This was agreed as
money was difficult to return as some members had paid £2 and some £3 key
deposit. The handout may reflect on the income generated from sticker sales.
Nick and Maggie calculated 14 people claimed their stickers allowance.
There are now only 100 booking slots
in a week. ‘Peak’ booking slots have been abolished, but we are keeping the old
sections to help with the stats. There
are only 3 lunchtime ‘peak’ slots now, so all slots are minimum of 40mins –
some are 50 mins.
As agreed, booking can now be made
on any slot a week in advance . Viewing of week is now Monday to Friday as
agreed. There were no complaints from the floor about the new system
Penalising players for not
completing leagues was not adopted as it was decided that the system of
awarding prizes for completing the most league matches was sufficient
incentive.
This year has seen a bit more
enthusiasm for playing the league matches, 19/21 players completed at least 50%
of league games (cf. 17/20 last year) and 14/21 played more than 60% of their
matches (13/20 last year).
This is also reflected in the
increase this year in number of league matches played (498 - 520) see later also
(‘Court Usage’)
·
Nick
agreed to discuss sale of stickers behind bar with the pH committee. Nick
confirmed this at the meeting and will arrange with Maggie for the sale of
stickers behind the bar. Action NH
(ii) Maintenance:
·
Leak
reported Oct 2002 has gone away, but will still request a roof inspection. Action SE
·
Air
con fix (Nov 2002 fault reported Oct 2002) bill arrived (Invoice No 512608) but
refused to pay it as I thought it was the same fault as in July 2001 (Invoice No
504128) so I sent a letter to Trembath 27.02.03. No reply to my letter. Then
Trembath requested payment again in July 2003, and I sent another letter to
query the charge in July 2003. Still no reply
·
May
2003 – Air con clock slow – reset.
·
May
2003 – Air con set to ‘summer mode’
·
May
2003 – new battery in balcony clock.
·
11
Nov 2003 – Air con set to ‘winter mode’.
(iii) Court Usage.
·
5
leagues on average again this year.
Number of players booked courts is
down from last year (53) to 47 (see attached stats)
The number who have played in the
leagues over the year is down from 40 to 33.
However more league games were
played 498 to 520, and the majority of these games
were played by the regulars (21) and
up from 418 to 457 which is 10% extra played games
by the ‘regulars’. Approx. 12 league players have left
(notably long term players Steve Bevan, Chris Stott, Paul Carnochan, Geoff
Payne, Louise Johns and Anne Fletcher) and 7 have joined.
·
3
coaching evenings from previous years course counted in this year’s usage
figures
·
The
weekly usage is down significantly to an average of 9.5 games per week.(see chart).
This may be due directly to the lack of coaching (see below)
which brings in new players and counteracts the high loss due to staff
turnover.
· Week
beginning 28 July only one person booked a court
Previous years average weekly usage:
11.8 2001-2002
11.0 2000-2001
11.8 1999-2000
13.5 1998-9
12.7 1997-8
see attached sheets for stats (not yet available in web version)
(iv) Coaching
No coaching courses were run in the year:
However a ‘Squash Taster’ evening was run by our coach Ron
Nye (4 December 2003). This was to give an idea of what squash is about to
novices and total beginners.
14 Participants, Nicola Bixby, Rachel Hawes, Nadia Mudie,
Charlotte Ridge, Bhavani Krishnan, Rebecca Fowler, Tatiana Fonseca, Yao-Jin
Chang, Alain Oregioni, Laure Parent, Harm Dijkstra, Christina Fleischman, Rem,
Louise Coutts.
Participants had an hour’s tuition for £3.00 each (Paid
directly to Ronnie)
(v) Matches
None played - not
presented to attendees.
(vi) Racquet loan/purchase scheme.
Feb
2003 - Last Dunlop Max Rage sold to Mark Sydenham (note also in last year’s
minutes) for £35 (£5 discount I think).
Nov
2003 - 3 Prince Power Fan Excel Ti bought from PWP (RRP £80 cost £40, sold for
£40).
One sold to Dai
Suter Dec 03 £40
One sold to Wai Liu
Dec 03 £40
One left
Feb
21, 2004 – Just for information – 6 more racquets bought from PWP
2 Prince Power Fan
Excel Ti (RRP £80, cost £40 to be sold at £40)
1 Prince Power Fan Tour Ti (RRP £70, cost £35 to be
sold at £35)
1 Pro Kennex Power Bulge Tour
160 (RRP £51, cost £25 to be sold at £25)
2 Unsquashable Titanium 200Ti
(RRP £68, cost £25 to be sold at £25)
There
was discussion on loan racquets, and a proposal to keep 2 of the cheaper ones
as loan racquets. The proposal was carried. Action SE
(vii) Stickers Sales
Maggie,
Antigoni, Louise, Phil Martin, Dai Suter, Sandra, Nick were thanked for selling booking stickers
4. Accounts: Presented by Maggie (Chart and
balance sheet) 01.01.2003 – 31.12.2003
The club has made a healthy profit this year.
Maggie was thanked for all her work over the year, and the AGM was reminded
that this is the busiest job of all.
Helen Tucker raised the issue (actually at the beginning of the meeting) that
she felt that the cost of a game was too cheap. There was discussion on the
floor, and agreement that we should keep the cost the same primarily because we
had no ‘mission statement’ to justify making more profit. In addition the members wanted to keep the
cost down to attract players, and felt that the facility was not such a top
notch one to warrant a higher charge
5. Election
of officers
The
current officers standing again:
Steve
Edwards as Chairman
Maggie
Flower as Treasurer
Bob
Ott as Secretary
Nick
Hearle as Membership Secretary
Chris
Stott,
Louise Johns,
Antigoni Divoli,
Sandra Edwards
Mark Sydenham as Ordinary Members
All officers were proposed by: Sandra
Seconded
by: Louise
Helen
Tucker volunteered to join the committee as ‘Squash Coaching Arranging
Assistant’ !!!
Proposed
by Bob
Seconded
by Maggie
6. AOB
· Circuits
and Pilates and Body conditioning (06 May – 09 May 2003) were held in the court
whilst the hall and foyer of the Downs Club were being refurbished – Committee
meeting 08 May 2003 to discuss. From now on all permission will need to be
granted after approval from whole committee (by email is good). Other matters
also discussed see http://intra.icr.ac.uk/upsdowns/_sq_ogm_080503.htm.
Main points were
a)
Permission
should be granted by the committee for all applications from non-squash groups
- this works well by email
b)
Exact
times should be booked by the authorised person, so as to allow squash players sufficient access.
c)
No
more than one non-squash activity to be allowed for a max of 1 hour in any one
day
· Friendly
contact list put up as actioned in court (14.05.03).
· Notice
put up to say stickers for deposit ended 14 May 2003
· Sourcing
new paint for front wall as stuff we have is old Action SE
· The committee wished Phil Martin the
best in his new career as he has mysteriously
left the Institute. Committee to write a letter to him Action RO
· All
committee members were thanked for their efforts during the year.
· Sandra
reported that there was no further news on the ICR Well-being Committee
· Sandra
reported that she had made some squash info leaflets for the Health at work day
(held 25 Feb 2004). It was suggested that these leaflets could be put in the
squash court.
and near the Marsden Notice board as well Action SE
· There
was discussion about forming a doubles friendly ladder or league. The ladder
could consist of mens, mixed and ladies. There was general support for the
idea. Action SE
7. AWARDS
No
award for most courts booked by a player in the year, but this out of interest
was won by Bob Ott (59).
Cash award of £25.00
Antonis was not there to collect his
prize (Maggie subsequently informed him of the award - photo)
Most League Games
Played
The calculation for this is the
number of games played vs. the number playable.
This year’s qualification has been
agreed again as 80%
As there were 10 leagues in the year
6 leagues had to be played to qualify.
6 players achieved the target of
over 80%.
(The committee has decided on the
following prizes)
1st Maggie
Flower 92.50% - £25.00 cash
2nd Helen Tucker 91.67%
- £20.00 cash
3rd Antigoni Divoli 85.00%
- £10.00 cash or stickers
4th Martin Forster 83.33%
- £10.00 cash or stickers
5th Alex Maloroda 82.50%
- £10.00 cash or stickers
6th Sandra Edwards 80.00% -
£10.00 cash or stickers