The
Ups Club and pH bar
Royal
Marsden NHS Trust, Sutton, Surrey
Constitution
and Rules
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Web Version - 12 February 2010
Hard
copy retained by Management Committee
Ratified
at SGM 18 December
2008
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Contents
1.0
Name and
Address
2.0
The Club
3.0
Mission
Statement
4.0
Licensing
with London Borough of Sutton
5.0
Operation of
the Club
6.0
Liability of
Members and Management Committee Members
7.0
Membership
7.1
Admission to Membership of the Ups Club and pH bar
7.2
Application for Membership
7.3
Grades of Membership
7.4
Swimming pool membership
7.5
Period of Membership
7.6
Privileges of Membership
8.0
Subscription
9.0
Affiliated
Organisations
10.0
Guests
11.0
Visitors
12.0
Management
of the Club
13.0
Composition
of Committees
13.1
Management Committee
14.0
Appointment
and Term of Office of Exo Officio Committee Members
15.0
Nomination
and Election of Management Committee Members
15.1
Nomination
15.2
Elections
15.3
Terms of Office of Elected Members
15.4
Casual Vacancies
16.0
Duties of
Elected Members of the Management Committee
16.1
Chairman
16.2
Honorary Secretary
16.3
Honorary Treasurer
16.4
Special Members
17.0
Management
Committee Business
18.0
Special
Sections
19.0
Club
Functions
20.0
Annual
General Meeting
20.1
Convening the Annual General Meeting
20.2
Proceedings at the Annual General Meeting
20.3
Quorum
20.4
Agenda
20.5
Resolutions
21.0
Special
General Meetings
21.1
Convening Special General Meetings
21.2
Proceedings at Special General Meetings
21.3
Quorum
22.0
Amendments
of the Constitution and Rules
23.0
Finance
23.1
Club Funds
23.2
Financial Year
23.3
Accounts
23.4
Deposit and Withdrawal of Monies
24.0
Misconduct
24.1
Suspension
24.2
Expulsion
24.3
Effect of Ceasing to be a Member
25.0
Bar
Regulations
26.0
Bar
Management
26.1
Bar Member
26.2
Keys
26.3
Stock and Cash
26.4
Stocktaking
27.0
Gaming
28.0
Interpretation
of Constitution and Rules
29.0
Bye-Laws
30.0
Exclusion of
Liability
31.0
Dissolution
Appendix
1 Affiliated Organisations
1.0 Name
and Address
The name and address of the
Club shall be The Ups Club and pH bar, Royal Marsden NHS Foundation Trust,
Downs Road, Sutton, Surrey (hereinafter referred to as The Club).
2.0
The Club
The Club shall be a members’
club composed of Two Constituent Clubs, The Ups Club, which will provide
Sporting Facilities to Staff of the Institute of Cancer Research and Royal Marsden
NHS Trust and the 'pH bar', which will provide a Bar and Social Facilities to
Staff of the same organisations.
3.0
Mission
statement
On behalf of the Royal Marsden Hospital
Foundation Trust and the Institute of Cancer Research, the Ups Club aims to
provide affordable, accessible sport and leisure facilities for its members regardless of background. With both the physical
and mental well being of the staff uppermost in mind, the club runs a diverse
number of sporting activities to provide this service.
The club aims to remove any barriers to
participation in sport through the on-site provision of a subsidised swimming pool, squash court, tennis court
and other sports facilities. The club promotes sport as a great way to meet
people, keep fit, socialise, relax and reduce stress levels. Coaching
is available for some activities, notably Squash to facilitate the thriving
squash leagues.
The pH bar is fully committed to being a
responsible drinks retailer, and as such will not serve alcohol to those under
age, nor to those intoxicated. Low-prices for soft drinks are maintained, and
low alcohol lager is always available. The bar is further committed to fitting
in with its surroundings. This includes being mindful of residents in the local
area and especially patients in the nearby wards.
Social groups are free to use the bar as a
meeting area. Currently this provides a common room for the students and a
relaxed space for the reading group. No group is to be discriminated against
for any reason. As the bar is run solely by volunteers it also promotes a
community activity of its own. The social activities of the club are to
strengthen the sense of belonging across both the London and Sutton campuses by
providing a number of events throughout the year for which transport to and
from the club is provided.
The Club aims to improve community use of
the hall locally and make more use of it for RMH/ICR business, as it is one of
the largest rooms available to both institutions. The swimming pool through the
honorary and associate membership scheme is already an invaluable asset to many
retired and former employees who have remained in the area.
The club therefore has a role in the wider
community and within both RMH/ICR to provide a sense of social community and is
an invaluable enhancement to our working lives.
4.0
Licence
The pH bar must hold a clubs
premises certificate, issued by the London Borough of Sutton under the
Licensing Act of 2003, Section 12 part A. For the purposes of licensable activities, the pH Bar
holds a Clubs Premises Certificate (05/01643/LACPC) issued by the London
Borough of Sutton under its historic identity of the Downs Club
5.0
Operation of
the Club
The Club shall be managed by
a Management Committee whose composition is outlined in Section 13.
6.0
Liability of
Members and Management Committee
Liability which is not
covered by insurance, shall be invested jointly in all Corporate members of the
Club. Except in the case of joint criminal
activity or joint gross negligence, members of the Management Committee shall
have no greater financial liability than is incurred by their own individual
membership of the Club. The Club shall
take out full insurance against damage to Buildings and against third party
liability.
7.0
Membership
7.1 Admission
to Membership of the Ups Club and pH bar.
Supply of alcohol for any
purpose is made to club members and their guests only. See Licence certificate
placed in bar.
7.2
Application for Membership
Every member of staff
employed by the ICR and RMH is automatically a Corporate Member. Applications
for an Associate Member shall apply in writing to the Membership Secretary who
shall, if the applicant fulfils the criteria, allow the candidate membership.
7.3
Grades of Membership
7.3.1 Corporate Members
All persons of not less than
16 years who are members of staff or approved students of the Royal Marsden NHS
Trust and Institute of Cancer Research or who are members of the Governing
bodies of either organisation are eligible for Corporate Membership with voting
rights as set out below.
7.3.2 Associate Members
The following are eligible to
apply for Associate Membership with no voting rights:
i.
Members of staff and approved students of the affiliated organisations
listed in Appendix I.
ii.
Retired staff of RMH and ICR only
7.3.3 Honorary Members
Honorary Membership is free
and normally for life, with no voting rights.
Honorary Members may be elected at the discretion of the Management
Committee. Nominations for admission Honorary
Membership should be proposed and seconded by a current Corporate member. Admittance of an Honorary Member must be
recorded in the minutes of the Management Committee proceedings.
7.3.4 Family Members
i.
The partners and children over 16 years of age of Corporate members of
The Club may join on application and following approval by the Membership
Secretary.
ii.
The partners of Honorary Members of the Club shall be entitled to
Honorary Family membership. Their
children over 16 years of age may also join at an appropriate fee not exceeding
that payable by Family members of Corporate members of the club.
7.4
Membership of the swimming pool section
7.4.1 Those corporate members,
associate members and family members who wish to make use of the swimming pool
must pay a separate fee and sign the waiver on an annual basis. Membership of
the swimming pool section runs from 1 year from 1st payment.
7.5
Period of Membership
Corporate membership runs
continuously throughout employment. However, Associate and family membership
runs for 1 year and can be re-applied for at any time. Individual associate and
family members must re-apply for membership every year.
7.6
Privileges of Membership
7.6.1 All Associate, Corporate and Honorary
members shall be entitled to use the bar during all normal opening periods, and
to attend social functions, with one guest.
7.6.2 All Ups Club members shall be
entitled to use the Sports Facilities.
8.0
Subscription
8.1 Annual subscriptions may be required from
Corporate and Associate Members, after a period
of notification.
8.2
The amount of such subscription (which may be different for Corporate
and Associate Members) shall be determined by the Management Committee annually
at their first meeting in the Club’s financial year.
8.3
The subscriptions due for the period up until 31st March, if
any, will be payable in full. The Management Committee shall have the power, in
special circumstances, to vary the amount of the subscription or the method of
payment.
8.4
The Management Committee is authorised to charge a fee for guests.
9.0
Affiliated
Organisations
9.1 Organisations listed in Appendix I shall
be known as affiliated organisations.
Staff or members of such organisations shall be able to join as
Associate Members on application and approval by the Membership Secretary.
9.2
The Management Committee shall have the power to admit as affiliated
organisations other organisations whose objects are similar or complementary to
or associated with, the Institute of Cancer Research, The Royal Marsden NHS
Trust, or affiliated organisations listed in Appendix I. The names of these organisations shall be
approved and recorded at the next Annual General Meeting.
9.3
Affiliated status granted at the discretion of the Management Committee
and approved by the A.G.M, may be subject to review.
10.0
Guests
10.1 Bona fide members of the Ups Club may
entertain one guest at any one time in the pH bar
10.2
Guests and the member accompanying them shall be required to show ID and
sign their names in the book kept for that purpose upon entry to the pH bar.
10.3
Members are responsible for their guests, must remain with them on the
premises and are responsible for paying any fee that may be required.
10.4
The Management Committee shall have the power to make bye-laws to
regulate the introduction of guests to the pH bar.
11.0
Visitors
Under the authority and permission of the Management
Committee members of the visiting organisations hereunder set out may be
permitted to use The Ups Club premises and to purchase and consume intoxicating
liquor subject to it being understood that the officers of the pH bar retain
proper control of the premises and the activity within the Constitution and
Rules and legal requirements. All
visitors must, upon entry to the premises, be recorded by the person
responsible for the group in the book provided.
12.0 Management of The Club
12.1
Management of the affairs of The Club and its activities and property
shall be the group responsibility of the Management Committee
12.2
The Management Committee may appoint such working parties, panels or
other groups as are necessary to assist them in their duties.
13.0
Composition of Committee
13.1 Management Committee
This
shall consist of:
Management Representative, Royal Marsden NHS Trust (Surrey)
Management
Representative, The Institute of Cancer Research (Surrey)
Chairman
Honorary
Secretary
Honorary
Treasurer
Bar Members
Membership
Secretary
Sports Member
Swimming Pool Administrative Member
Staff of the Institute of
Cancer Research
Staff of the Royal
Marsden NHS Trust
14.0 Appointment and Term of Office Of Ex Officio
Committee Members
14.1
Ex officio members of the Institute of Cancer Research and Royal Marsden
NHS Trust Management shall be nominated by the two employers and appointed with
the agreement of the Management Committee and the appropriate organisation.
14.2
There shall be no fixed period of office but the appointment may be
reviewed from time to time.
15.0 Nomination and Election of Management
Committee Members
15.1 Nomination
15.1.1
All Corporate Members or Honorary Members otherwise entitled to
Corporate Membership of The Club are eligible for nomination as an Officer and
also as a Special Members of the Management Committee representing the
Organisation at which they are employed or studying.
15.1.2
Nominations must be supported by not less than two Corporate Members of
The Club. Such nominations with the
consent of the candidate to accept nomination must be received by the Honorary
Secretary of the Management Committee at the Annual General Meeting of The Club
or nearest committee meeting.
15.1.3
In the case of representatives of staff of either the Institute of
Cancer Research or Royal Marsden NHS Trust these representatives shall be drawn
from Corporate Members of the relevant organisation.
15.1.4
No member may be elected to more than one position on the Management
Committee.
15.2
Elections
15.2.1
Elections shall be carried out at the Annual General Meeting of The Club
by those Corporate Members present, each member being entitled to one vote on
each issue.
15.2.2
When only one candidate has been nominated for a vacancy that person
will be declared elected.
15.2.3
When more than one candidate has been nominated for a vacancy, a vote
shall be held at the meeting, and in the event of a tie, the result shall be
decided by the Chairperson.
15.2.4
If no nomination is received for a particular vacancy, the retiring
Management Committee shall make a nomination.
15.3
Terms of Office of Elected Members
15.3.1
The Chairman, Honorary Secretary, Honorary Treasurer and Bar Member
shall be elected biennially.
15.3.2
All other elected members shall serve for one year.
15.3.3
All officers and elected members shall be eligible for re-election.
15.4
Casual Vacancies
15.4.1
If a committee member resigns during the tenure of his post, that post
may be filled through co-option by such committee until the next Annual General
Meeting. At the next Annual General
Meeting the position will be filled in the normal manner but only for the
remainder of its tenure.
15.4.2
The Management Committee has power to co-opt additional Corporate,
Associate or Honorary members of the Club whose period of office shall be until
the next Annual General Meeting or earlier at the discretion of the Management
Committee.
15.4.3
Co-opted members shall have the right to vote unless a majority of the
Management Committee determine otherwise on any particular matter.
16.0
Duties of
the Elected Members of the Management Committee
16.1 Chairman
The Chairman shall direct the
overall smooth running of The Club. To call
Management Committee meetings as often as he/she sees fit, but not less than
once every two months.
The Honorary Secretary shall
direct that The Club is managed in accordance with the Constitution and
Rules. He shall conduct all the
correspondence of the Club and have custody of all documents belonging to The
Club. He/She shall keep full and correct
Minutes of the Management Committee proceedings and ensure their circulation to
the appropriate people.
The Honorary Treasurer shall
be responsible for the financial affairs of The Club and keep the
accounts. He/She shall make up the
annual statement of accounts and balance sheet at the end of the financial year
in conjunction with the accountants who will provide certification of The Club.
He/She shall deposit all monies collected on behalf of The Club at a
bank nominated by the Management Committee.
He/She shall be responsible for payment of all bills incurred by The
Club. He/She shall advise the Management
Committee on all financial matters relating to the Club.
16.4
Special Members
16.4.1
Bar Member
The Bar Members shall ensure
the smooth running of the bar. He/She
shall liaise between the bar staff and Management Committee, and between
members and the Management Committee on matters relating to the bar. He/She shall be responsible for organising
regular stock-takes of the bar.
The Membership Secretary
shall be responsible for keeping an up-to-date register of Associate and
Honorary members. He/She shall collect all monies relating to membership and
issue cards.
16.4.3
Social Secretary
The Social Secretary, in
co-operation with the Bar Member, shall be responsible for promoting the social
activities of The Club.
The Sports member shall
co-ordinate the operation of the Sports Facilities and represent their users.
Further Special Members may
from time to time be elected by a Committee Meeting of the members and any such
resolution at a Committee Meeting shall define the duties of such Special
Members.
The responsibilities of the
Ordinary Members are to liaise between members in their constituency and the
Management Committee, putting forward suggestions and complaints from members. They shall keep members in their constituency
fully informed of Management Committee proceedings and the activities of The
Club.
16.4.7 Pool Member
The Pool Member is
responsible for arranging repairs, maintenance and hire of the pool, liaising
with the Treasurer and Committee regarding such matters and representing the
Pool Users. He/She will be responsible
for informing Members about specific information regarding the Pool.
17.0
Management
Committee Business
17.1 The Management Committee shall meet at the
discretion of the Chairman, but not less than once every two months.
17.2
The Management Committee shall determine the fees to be charged to
members and guests and shall make suitable arrangements for the collection of
such fees if required.
17.3
The quorum of the Management Committee shall be five, including an
elected officer.
17.4
The Chair shall be taken by either the Chairman, Honorary Secretary or
Honorary Treasurer.
Any group of members of The Club shall have the power
to the Management Committee that a section be set up to promote a particular
activity. The conditions for recognition
of such a section shall be:
19.0
Club
Functions
19.1 When the Club bar facilities are used for
social functions of The Club, a member
of the Management Committee
shall be nominated to be present (or delegate this to a named individual)
during the function and shall take overall control and responsibility.
19.2
The Committee reserve the right to ask guests to sign in, and to ask
members for ID as the occasion demands.
20.0
Annual
General Meeting
20.1 Convening
the Annual General Meeting
20.1.1 The Annual General Meeting of the Club shall
be held in the months of May or June, 21 days after the publication of the
proposed date by the Management Committee.
20..1.2 14 days at least before the Annual General
Meeting the agenda shall be posted in The Club and in parts of the various
Constituent Organisations (RMH and ICR)
20.2
Proceedings at the Annual General Meeting
At all Annual General
Meetings of The Club the Chairman of the Management Committee or in his absence
a member selected by the Management Committee, shall take the Chair. Every Corporate Member present shall be
entitle to one vote upon every motion and in case of equality the Chairman of
the Meeting shall have a second or casting vote.
20.3
Quorum
The quorum at all Annual
General Meetings shall be twenty. If
fifteen minutes after the time fixed for the meeting there shall not be twenty
Corporate Members present then the Chairperson reserves the right to adjourn
the meeting or continue with reduced numbers, depending on the agenda and items
to be discussed.
20.4
Agenda
The following shall be the purposes
of the Annual General Meeting.
i.
To receive any apologies for absence
ii.
To consider and approve the Minutes of the previous Annual General
Meeting and any Special General Meetings held during that year.
iii.
To consider any matters arising from these Minutes.
iv.
To receive and adopt the report from the Chairman of the Management
Committee.
v.
To receive and adopt the Auditors’ report balance sheet and statement of
accounts for the preceding year, together with the report form the Honorary
Treasurer of the Management Committee.
vi.
To receive and adopt the reports from the Special Members of the
Management Committee.
vii.
To appoint the Auditors for the forthcoming year.
viii.
To elect all officers and members of the Management Committee.
ix.
To consider if thought fit, adopt any resolutions which may be duly
submitted to the meeting as hereinafter provided.
x.
To consider any other business arising from matters discussed at the
Annual General Meeting.
20.5
Resolutions
Any Corporate Member wishing to
move any resolution at the Annual General Meeting shall give notice thereof, in
writing, to the Honorary Secretary not less than twenty-one days before the
date of such meeting.
21.0
Special
General Meetings
21.1
Convening Special General Meeting
At least fourteen days before
any Special General Meeting a notice of such meeting and the agenda shall be
posted in The Club and in parts of the various Constituent Organisations (RMH
and ICR) and no business other than that of which notice has been so given
shall be brought forward at such meetings.
21.2
Proceedings at Special General Meetings
At all Special General
Meetings of The Club the Chairman of the Management Committee and in his
absence a Member selected by the Management Committee, shall take the
Chair. Every Corporate Member present
shall be entitled to one vote upon every motion and in case of equality the
Chairman of the Meeting shall have a second or casting vote.
21.3
Quorum
The quorum at all Special
General Meetings shall be twenty. If
fifteen minutes after the time fixed for the meeting there shall not be twenty
Corporate Members present then the Chairperson reserves the right to adjourn
the meeting or continue with reduced numbers, depending on the agenda and items
to be discussed.
22.0
Amendments
to the Constitution and Rules
The Constitution and Rules
can be amended at a General Meeting and in order to be approved, a proposed
amendment requires the support of two-thirds of those Corporate Members present
and voting.
23.0
Finance
23.1 Club
Funds
23.1.1 The funds
of The Club shall be derived from:
i.Surplus of income over expenditure
ii.The fund raising activities of the Club
iii.Subscriptions received from Corporate and Associate Members and fees
charged to members and guests.
iv.Such fees as may be paid to the Club under contracts with the Institute
of Cancer Research and Royal Marsden NHS Trust to provide sporting facilities
to Staff and by the Institute of Cancer Research to provide Common Room
Facilities to members of staff.
v.Any other donations/grants from organisations or individuals deemed
appropriate by the committee.
23.2
Financial Year
The financial year of The
Club shall end on the thirty-first day of December in each year to which day
the accounts of The Club shall be balanced.
23.3
Accounts
The accounts shall, as soon
as practicable after the end of the financial year, be certificated by a firm
of Chartered Accountants who shall be appointed at each Annual General Meeting
and no partner of which firm shall be a member of The Club. These certificated accounts shall be
presented to the Management Committee no later than 31st April of
the same year. A report will be provided for the committee covering generally accepted accounting principles
and standards. Any future
changes in legislation or accounting requirements should be reviewed by the
committee for inclusion if the increased cost of these is not prohibitive.
23.4
Deposit and Withdrawal of Monies
All monies and donations collected
on behalf of The Club shall be deposited on behalf of The Club by the Honorary
Treasurer at a bank or building society nominated by the Management Committee.
All cheques, orders and other
demands withdrawing money from the bank or building society account shall be
signed by any two of the following three persons: the Chairman, Honorary
Treasurer, Honorary Secretary, of the Management Committee.
24.0
Misconduct
24.1 Suspension
The person or persons
nominated by the Management Committee for the control of the Club on any given
occasion shall have power to order the withdrawal from The Club premises of any
person who is guilty of misconduct and such person shall have no right of
re-entry into The Club premises, nor may take advantage of any of the
facilities of The Club, until permitted by the Management Committee. The period
of such suspension shall be determined by the Management Committee and reviewed
at each committee meeting.
Should the person guilty of
misconduct be a guest or visitor then the member responsible for that person
shall also be suspended if deemed appropriate by the Management Committee.
Any persons involved in an
incident of violence in the Club, including Members responsible for guests
involved in such incidents, shall automatically be suspended from the Club for
a minimum of two months from the date of the incident. Longer periods of suspension will be
determined by the Management Committee at the next committee meeting.
24.2
Expulsion
To expel a member permanently
from The Club, notice shall be sent by two Corporate Members, and signed by
them, to the Honorary Secretary acquainting them with the circumstances that
gave rise to such a notice. The Honorary
Secretary shall then communicate with such member (so that they may have the
opportunity of explaining or withdrawing from The Club) and shall call a
meeting of the Management Committee at which such member shall have the right
to attend and state his case. If a
majority of the members of the Management Committee present vote for expulsion, the member shall be expelled.
24.3
Effect of Ceasing to be a Member
Any member expelled in
accordance with the rules or otherwise ceasing to be a member of The Club shall
forfeit all such rights to or claim upon The club or its property or funds as
conferred by membership.
25.0 Bar Regulations
The Management Committee
shall be wholly responsible for the control of the consumption of intoxicating
liquor by members on premises occupied by The pH bar and shall fully maintain
compliance with the law relating thereto and the requirements of the Licensing
Council (LBS) in respect to any certificate granted to The pH bar at any time
with particular regard to the maintenance of licensing hours. The bar shall be operated in accordance with
the Licensing Act 2003. For
the purposes of licensable activities, the pH Bar holds a Clubs Premises
Certificate (05/01643/LACPC) issued by the London Borough of Sutton under
its historic identity of the Downs Club
25.1
No intoxicating liquor may be consumed on the premises otherwise than
that supplied by The pH bar.
25.2
No person shall receive at the expenses of The pH bar any commission,
percentage or similar payment or pecuniary benefit on or with reference to
purchases of intoxicating liquor.
25.3
All persons under sixteen years of age shall only be admitted under the
supervision of an Adult Member of the Club who will take full responsibility
for their behaviour.
25.4
Adults shall also retain full responsibility for accompanying children
on Club Premises outside the Bar and the environs of the Club. Failure to do so will result in their being
asked to leave and if necessary their membership of the Club may be suspended
or withdrawn.
25.5
No dogs or other animals shall be permitted to enter any Ups Club or
pH bar areas, except for guide dogs for the disabled.
25.6
The permitted hours for the supply of intoxicating liquor are:
12.00 – 23.00 Monday to
Saturday
12.00 – 22.30 Good Friday
12.00 – 22.30 Sunday
The actual hours the bar is open
within these periods hall be determined by the Management Committee. The Management Committee shall have the right
to apply for special extensions where required and appropriate.
25.7
All intoxicating liquor supplied during these times must be consumed within
ten minutes after the end of each period.
25.8
No person under 18 years of age shall be knowingly served or allowed to
consume intoxication liquor in the premises.
25.9
No intoxicating liquor may be supplied for consumption off the premises,
except to a member in person, and then only within the permitted hours of
supply.
25.10
Intoxicating liquor shall not be supplied to any individual deemed by
the person responsible for the bar at that time, to be intoxicated.
26.0 Bar Management
The bar should be run profitably,
in a smooth and efficient manner. Prices
shall be kept as low as possible, but high enough to cover any shortfall made
by The pH bar as a whole.
26.1
Bar Member
The overall management of the
bar shall be the responsibility of the Management Committee, and executed
through the Bar Member.
Management of the bar shall
be through a team; the pH bar committee, who report back to the
Management Committee through the Bar Member, also on the pH bar Committee, responsible
for the running of the bar smoothly and efficiently. The responsibilities may be shared. He/She/They shall keep full and accurate
books which may be inspected at any time by the Management Committee, either
the Royal Marsden NHS Trust or Institute of Cancer Research with whom the Club
may have contracts to provide services, or the appointed accountants (who
provide certification).
26.2
Keys
26.2.1
There are two sets of keys to the bar premises and alarm system. The two
sets shall be held by the 2 Bar members. A third set is held by RMH switchboard
for security.
26.2.2
Upon each change of key holders the Management Committee shall consider
whether or not is advisable to change the main lock.
26.3
Stock and Cash
All stock and cash are the
property of The Club members. The pH Bar
committee is accountable for these at all times. All movements of stock and
cash in and out of The Club premises must be appropriately recorded.
26.4
Stocktaking
The Management Committee can
appoint an independent stock-taker to carry out regular checks on the
stock. He/She shall not be a member of
the Club. These reports shall be
submitted to the Bar Member for presentation to the Management Committee at its
meeting. It is recommended that a stock take is carried out by the pH bar
committee at least twice yearly.
27.0
Gaming
No gaming is permitted within
the club and the club is not registered under the Gambling Act 2005.
28.0
Interpretation
of the Constitution and Rules
The Management Committee shall
be the sole authority for the interpretation of the Constitution and
Rules. Any Bye-Laws made from time to
time by the Management Committee and the decision of the said committee upon
any question of interpretation or upon any matter affecting The Club and not
provided for by the Constitution and Rules or by the Bye-Laws shall be final
and binding upon all members.
29.0
Bye-Laws
The Management Committee
shall have the power from time to time to promulgate bye-laws for the good
running and conduct of The Club with full power to repeal or amend the same as
they shall think fit. These bye-laws
shall be effective until the next Annual General Meeting when they will be laid
before the Membership for approval, amendment or rejection in accordance with
paragraph.22 of this Constitution.
30.0
Exclusions
of Liability
Neither the Club nor any
officer thereof nor any member of any Committee shall be liable to any member
or guest for any loss or damage to any property howsoever occurring or from
whatever cause in or about The Club premises nor for any injury sustained by
any member or guest. However, and
without prejudice, the Management Committee shall see that normal third party
insurance is in force.
31.0
Dissolution
31.1 If at any General Meeting a resolution for the
dissolution of The Club shall be passed by a majority of three-quarters of the
Corporate Members present and at a Special General Meeting held not less than
six weeks thereafter (of which not less than four weeks written notice shall
have been given to each Corporate Member) that resolution shall be confirmed by
a resolution passed by a majority of three-quarters of the members voting
thereon the Management Committee shall declare that the Club are formally
dissolved and action shall be taken to wind up the Clubs’ affairs.
31.2
Any surplus assets after such dissolution shall be divided equably
between charitable funds run by the Institute of Cancer Research and Royal
Marsden NHS Trust operating for the benefit of research against Cancer.
APPENDIX
I
Affiliated Organisations
Whose members or staff may enjoy
Associate Membership
Epsom & St Helier NHS Trust
HMP Downview
HMP Highdown
Deposited as online web
version by consent of the:
UPS Club Management Committee
09 February 2010 Ordinary General Meeting
Updated 02 March 2010