Squash Committee Meeting 06 June
2006
‘Virtual’ General Meeting Conducted
by Email.
Web Version
Minutes of email
correspondence starting 06 June 2006:
Agenda
1. Booking
form proposal
2. Squash
racquet sales
3. Payment
for ‘Let’ session
4. Coaching
course profit
Sent by email to all committee by Steve Edwards
Bob Ott, Maggie Flower, Laure Parent, Emily Webb, Mark
Sydenham, Antigoni Divoli, Sandra Edwards, Louise Johns, Chris Stott, Jon Gear,
Wing-Chau Tung.
06.06.06
Dear All,
Just a couple of matters for
discussion (by email first if that OK - but by meeting if you feel it
necessary).
1. There
has been a proposal from a committee member to change the booking rules.
Primarily to allow people to book on any of the two sheets currently displayed.
This would mean that it would be possible in some instances
to book on a Monday for a Friday 11 days in advance. Please circulate your
views by cc'ing in everyone with your thoughts on this or on any other
amendments you think might be appropriate for booking. (PS the current rule is
booking no more than 7 days in advance).
2. We
have been selling squash racquets for 7 years now, and I just want to check if
you think this is still a good idea. The scheme was started to give people
excellent deals on expensive/good quality racquets; e.g. £100 racquets for
£40-50. The discount was mainly from PWP in Reigate for buying in bulk, and the
racquets were up to a year out of fashion in some cases.
We have sold approx 41 racquets
1999 = 6; 2000 = 3; 2001 = 4; 2002 = 5; 2003 = 3; 2004 = 10;
2005 = 6; 2006 = 4
The sales have dropped off a little recently - and I was
wondering if people are getting their own good deals (maybe via the net ?).
Please can you also circulate your thoughts on whether you
think it's a good idea to keep the scheme going ?
3. We
paid Ron £20 for the 'Let' rule coaching.
I propose we write this off as a 'tutorial/coaching' service
for the benefit of all members (who wished to attend - in the end it was mostly
the May coachees who did attend).
4. We
made £10 on the May coaching course. This can be used to offset as suggested in
the AGM the loss of revenue on the Friday coaching practice sessions.
Cheers,
Steve
Specific replies:
|
Respondent |
1.
Booking |
2.
Racquet Sales |
3.
‘Let’ Fee |
4.
Coaching Surplus |
|
|
No Change, perhaps shorten time. |
Retain system. Advertise better |
Happy |
Happy |
|
|
Saw no need for change - never had a problem |
No need to stop - had noted good deals on net |
Sound good |
Sounds good |
|
|
Suggest leaving as it is. Can see potential need
to book longer in advance in some situations. |
Continue with sales, unless they drop to zero |
Happy |
Happy |
|
|
Ditto 3 above |
Ditto 3 above |
Fine |
Fine |
|
|
Ditto 3 above |
Ditto 3 above |
Fine |
Fine |
|
|
Ditto 3 above |
Ditto 3 above |
Fine |
Fine |
|
|
Keep as it is. Court is busy, so proposal won’t
help. |
Keep selling racquets |
Fine |
Fine |
|
|
Would like time extended, but happy to go with
majority |
Useful to have racquets and balls for sale |
Agree |
* Query Friday practice |
|
|
Keep the same |
Definitely keep sales. Advertise to coachees |
OK |
OK |
|
|
|
|
|
|
Consensus from replies:
1. Booking
form proposal - retain current system.
2. Squash
racquet sales - continue with non-profit making scheme
for squash member only. Drop off in sales may be due to Ron selling racquets to
coachees.
3. Payment
for ‘Let’ session - action sanctioned by committee.
4. Coaching
course profit - surplus sanctioned by committee as per
AGM 2006.
* A query was raised by a Squash Committee
member regarding the policy of block booking off two slots (1.10 - 2.40pm) on a
Friday after a Thursday night coaching session.
A proposal was made to keep the system,
even though there was variable take-up of the facility, but to avoid wasting
the slots we would ask members to email the coachees to find out their planned
usage. The coaching course organiser would supply the email addresses of
coachees to members.
There was no
further debate on this, and so this scheme can be implemented. The issue can
also be reviewed by request at any time.
Minutes approved by
Ups Club Squash Section Management Committee 04 July 2006.
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