Squash Committee Meeting
09 July 2008
‘Virtual’ General Meeting
Conducted by Email - Court Painting.
Official
record of discussions leading up to court redecorating conducted for 06 -10
April 2009.
The start
date for this VGM is 09 July 2008 - which was shortly after the AGM of 24 April 2008 when
discussion on refurbishments started. Contact with known companies and
speculative emails were sent out on 09.07.08 (see Appendix 1)
Most quotes
came in during July and August 2008, and were revisited for suitability in
February 2009 (see email to Squash Committee 19.02.09).
The
preferred contractor was Martin Howe of
Ashley Leisure Services. Not all committee members forwarded their views,
but all were given the opportunity.
Notices and
emails were circulated to advise of the works. The April league was slightly
extended to accommodate players for the inconvenience. Works were conducted between 06-09 April 2009.
The invoice
was queried because of a suspected overcharge on 20 April 2009.
This query
is recorded as a Supplemental VGM 26.04.09 -
referenced by the date the query was notified to the Squash Committee. Click here for link to this file.
Confirmation
of proposed works quote was circulated to the committee on 16.03.09.
With a
provisional start date set for 06 April 2009 (court closed for 5 days).
From: edwards@sketters.co.uk [mailto:edwards@sketters.co.uk] Sent: 16 March 2009 17:06 To: Chris.Stott@icr.ac.uk; Lionel.Gunn@icr.ac.uk;
Louise.Johns@icr.ac.uk; Laura.Robison@icr.ac.uk; Mark.Sydenham@icr.ac.uk;
Antigoni.Divoli@icr.ac.uk; David.Roberts@icr.ac.uk; James.Darcy@icr.ac.uk;
Jonathan.Gear@icr.ac.uk; Neil.Goddard@icr.ac.uk; Sandra.Edwards@icr.ac.uk;
edwards@sketters.co.uk Subject: Court Painting Update Dear All, Please see the Word attachment for the update I promised earlier. Cheers, Steve [See
Table 1]
|
Table 1 |
|
|
|
Company |
Front
Wall |
Side
Walls / Misc |
|
Martin Howe. Ashley Leisure
Services: Found speculatively on web search. Quote for Parts A, B & C received 10
July 2008. |
Part A Formal quote received [06d UPS sports club Quote from Martin Howe
100708.doc] Chemical strip (pers comm) £1200 More involved repair with
ARMOURCOAT* upwards of £1500 [06f More Comms with Martin Howe and Updated Quote
17.07.08.doc] The £1500 option is the favoured one as discussed on phone 16.03.09 |
Part B: Plain clean up and paint of side
walls £650 Part C: Out of court: Straighten plaster
boards and emulsion £350 Parts D
& E: First suggested in email 05 March
2009. Foyer and Balcony make good cracks and paint. Discussed again on phone
16.03.09. Quote to be agreed when Martin onsite £xxx. Part F: Paint red lines on floor. New
instruction agreed verbally 16.03.09 £75 |
* =
ARMOURCOAT, file [07a ArmourCoat Product as Cited by Court Repairers.doc]
Subsequent
discussions on extending the league playing period ensued after the start date
for refurbs was confirmed.
These
included views from Sandra Edwards and James D’Arcy. These inputs were
considered as approval of the refurbishments
Committee
Consensus - Preferred Contractor
From: edwards@sketters.co.uk [mailto:edwards@sketters.co.uk] Sent: 16 March 2009 11:17 To: Chris.Stott@icr.ac.uk; Lionel.Gunn@icr.ac.uk;
Louise.Johns@icr.ac.uk; Laura.Robison@icr.ac.uk; Mark.Sydenham@icr.ac.uk;
Antigoni.Divoli@icr.ac.uk; David.Roberts@icr.ac.uk; James.Darcy@icr.ac.uk;
Jonathan.Gear@icr.ac.uk; Neil.Goddard@icr.ac.uk; Sandra.Edwards@icr.ac.uk;
edwards@sketters.co.uk Subject: Court Painting Dear All, Just a short note to let you know that I've confirmed with the
preferred contractor that work will start on court redecoration on the 6th
of April. I will send you fuller details later on, but in the meantime I'm
planning to put up the attached notice to let people know. Cheers, Steve
Further
Committee Responses
From: Laura Robison Sent: 20 February 2009 14:27 Sounds good to me. Thanks for sorting it out Steve.
Follow-up
on Committee Responses
From: Steve Edwards [mailto:edwards@sketters.co.uk] Sent: 20 February 2009 10:26 To: 'louise Johns'; 'Antigoni Divoli'; 'Chris Stott'; 'David
Roberts'; 'James Darcy'; 'Jonathan Gear'; 'Laura Robison'; 'Lionel Gunn';
'Mark Sydenham'; 'Neil Goddard'; 'Sandra Edwards' Subject: RE: Court Painting Update 19.02.09 Dear All, Thanks for your replies and comments. I have just spoken to Martin of Ashley Services and we have made
provisonal arrangements to progress the plans we discussed last year -
focuusing initially on the front wall. He wants to take a look at the wall
first, but I have sanctioned the work to start if he is willing. The work
could therefore begin sometime in the first 2 weeks of April. I hope this is OK ? Cheers, Steve
Committee
Responses
Sent: 19 February 2009 14:25 Hi Steve, I agree with Mark. Chris
19 February 2009 14:48 Ditto L [Louise]
19 February 2009 14:25 Hi Steve, I agree with Mark. Chris
19 February 2009 14:23 Steve Good work so far. I agree
with starting with Ashley Services as they seem to have responded more,
though a cynic may say that they need the work more. Then move onto the
Ebbisham lot. Not sure about the
ones who just wanted to skim the walls? Mark
Summary of
quotes circulated to Squash Committee 19 February 2009
From: edwards@sketters.co.uk Sent: 19 February 2009 09:07 To: Chris.Stott@icr.ac.uk; Lionel.Gunn@icr.ac.uk; Louise.Johns@icr.ac.uk;
Laura.Robison@icr.ac.uk; Mark.Sydenham@icr.ac.uk;
Antigoni.Divoli@icr.ac.uk; David.Roberts@icr.ac.uk; James.Darcy@icr.ac.uk;
Jonathan.Gear@icr.ac.uk; Neil.Goddard@icr.ac.uk; Sandra.Edwards@icr.ac.uk;
edwards@sketters.co.uk Subject: Court Painting Update 19.02.09 Dear All, Am just circulating the latest news on the status of the proposed
court painting that we discussed a while back. I'm sorry that I've been a bit slow on progressing this, but things
were a bit hectic last year so this stuff got temporarily 'shelved'. I've started recontacting the companies - starting with Ashley
Services, as this chap seemed to understand exactly what we needed. Will
work down the rest of the list in due course. The Court_Painting.ZIP file contains all the relevant comms so far.
There's a summary in file [08 Summary of 2008 Wall Painting Quotes.doc]. Please let me know your thoughts, Cheers, Steve [Details
in Table 2 below]
|
Table 2 - List of Possible Contractors |
|
|
||
|
Company |
Front Wall |
Side Walls |
||
|
ICR Painters c/o Gary: GB Decorators |
Chemical strip Make good Two coats of paint £3160 [02 Squash Court Front Wall Painting Stripping Quote
Gary ICR 060608.PDF] |
Discussed but not quoted |
||
|
Paul Carroll. Quadrant: Have done Ebbisham and are listed
on [www.squashplayer.co.uk] |
Mechanical paint removal with
special tool. Possible damage. So apply ARMOURCOAT*. £1650 [03b Quadrant Paul Carroll Communications 09.07.08
on.doc] |
£450 for
other walls as don’t need to be stripped. Need to check if this is all 3. |
||
|
Thomas Smith. CourtCraft: listed on [www.squashplayer.co.uk] & England Squash web site |
Paint removal not specified. Reskimming with 2 coats
ARMOURCOAT*. £2350 [04 CourtCraft Thomas Smith Reply and Quote 080808.doc] |
Plain quote for painting not
received |
||
|
CourtMasters: listed on [www.squashplayer.co.uk] |
No reply to my initial email [05 CourtMasters - No reply.doc] |
|
||
|
Martin Howe. Ashley Leisure Services: Found speculatively on web search. |
Formal quote received [06d UPS sports club Quote from Martin Howe
100708.doc] Chemical strip (pers comm) £1200 More involved repair with
ARMOURCOAT* upwards of £1500 [06f More Comms with Martin Howe and Updated Quote
17.07.08.doc] |
Plain clean up and paint of side
walls £650 Out of court: Straighten plaster
boards and emulsion £350 |
||
Appendix 1 - Specifications of
requested works 09 July 2008
Four companies were approached by
email:
Quadrant
Sports - Paul Carroll (Brighton)
Ashley
Services - Martin Howe (Watchet)
CourtMasters
(Kettering)
CourtCraft
- Thomas Smith (Manchester)
GB
Decorators - ICR Painters (not by email - personal communication)
Appendix
1 09 July 2008 Dear ‘Company’, I just picked up your company from the web and I was wondering if
you might like to quote for a job that we need doing on our squash court ? We have a free standing Banbury style court which is about a 30yrs
old. The wall has been painted over a dozen times and the paint is a
quite thick layer. Unfortunately it is flaking away from the concrete in places and
this process gets worse every year. Our working parties have painted the front wall most years, but it
is disheartening to see chips appearing soon afterwards from newly flaked
areas. I was wondering if you might be interested in conducting any of the
following repairs ?: Part A: Strip
all paint from front wall. Repair concrete as necessary. Seal concrete.
Prime and Top coats of paint Part B: Attend
to filling in chips on side walls. Clean, prime and paint with top coat. Part C: Attend
to out of court areas. Straighten one or two plaster boards. Clean prime
and emulsion. With kind regards, Steve ============================= Steve Edwards Ups Club Squash Chairman Ups Sports Club Institute of Cancer Research Male Urological Centre (MUCRC) 15 Cotswold Rd Sutton Surrey. SM2 5NG. UK Tel: +44 (0) 208 643 8901 x4538 Em: edwards@icr.ac.uk =============================
Steve
Edwards
Ups Club
Squash Section Chairman
File
started 18 February 2009
Completed
21 April 2009
Updated 17
May 2009 & 05 June 2009 (correction 21 September 2009)
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