Ups Club Squash Section
‘Virtual’ General Meeting - 12
Februray 2012
Proposal to Buy New
Mitsubishi Air Conditioners.
This proposal was forwarded in the AGM 2007-2008.
Debated again in the AGM 2008-2010 in conjuction with the Squash
Air Con Business Plan (accessed via those minutes).
The proposal was carried further to the
email exchanges recorded below.
From: Steve Edwards [mailto:edwards@sketters.co.uk]
Sent: 12 February 2012 18:58
To: 'Mark.Sydenham@icr.ac.uk'; 'Jonathan.Gear@icr.ac.uk';
'Chris.Bunton@icr.ac.uk'; 'Harry.Parkes@icr.ac.uk'; 'Sandra.Edwards@icr.ac.uk';
'Louise.Johns@icr.ac.uk'; 'Chris.Stott@icr.ac.uk'; 'James.Darcy@icr.ac.uk';
'Michael.Swan@icr.ac.uk'; 'Simon.Doran@icr.ac.uk'; 'Sara.Dobbins@icr.ac.uk';
'Andy.Cole@rmh.nhs.uk'; 'Tom.Buist@icr.ac.uk'; 'Edwards, Steve'
Subject: RE: New Squash Dehumidifier / Quote & Spec Approved
Dear All,
Thanks very much
to everyone who voted.
There were 8
replies, and all were in favour of the proposal to go ahead with this system.
I will therefore
place the order.
Cheers, Steve
From: Steve Edwards [mailto:edwards@sketters.co.uk]
Sent: 05 February 2012 14:01
To: 'Mark.Sydenham@icr.ac.uk'; 'Jonathan.Gear@icr.ac.uk';
'Chris.Bunton@icr.ac.uk'; 'Harry.Parkes@icr.ac.uk'; 'Sandra.Edwards@icr.ac.uk';
'Louise.Johns@icr.ac.uk'; 'Chris.Stott@icr.ac.uk'; 'James.Darcy@icr.ac.uk';
'Michael.Swan@icr.ac.uk'; 'Simon.Doran@icr.ac.uk'; 'Sara.Dobbins@icr.ac.uk';
'Andy.Cole@rmh.nhs.uk'; 'Tom.Buist@icr.ac.uk'; 'Edwards, Steve'
Subject: New Squash Dehumidifier / Quote & Spec For Your Final
Approval
Dear All,
Provision of
New Air Con / Dehumidifier
Following last
year’s AGM (Chairman’s Report Item 3 (i) - Provision of New Air Con /
Dehumidifier - Click
to Access), I enclose details of the final quote and sepecification for the
proposed new Mitsubishi air con system for the court. The recent email trail is
also attached for your information and the Business Plan presented at the AGM
(with photos) is available via
this link.
Please let me
know if you approve this proposal by return of email.
Total cost £4,752.00
Cheers, Steve
|
Item |
Agreed
Specification with Tech
Refrigeration Services |
Note |
|
Twin Mitsubishi
Units 2 x 7.5 KW |
- To achieve a year round temp of 18°C. - Comprising 2 balcony mounted blowers. - Blowers to be sited as high on balcony
as possible and offset towards left hand side (north). - Airflow to be directed above
heads of players by means of fixed vent angle agreed in site meeting
15.12.11. - Two exterior inverter units to be
mounted outside entry door as agreed Nov and subsequently site meeting
15.12.11. |
New 2 x 7.5Kw
spec suggested 15.12.2011. Previous spec was 25 KW (31.10.2008) |
|
Internal Blower
Protective Grilles |
- Agreed custom fabrication mild steel
to protect both blowers from squash ball damage. Design as previously agreed
with Kevin. - Grilles to allow easy access to air
filter housing. |
|
|
External
Inverter Protective Cages |
Standard external
cages to be provided as used elsewhere on ICR site (email 18.01.12). |
|
|
Water vapour or
excess condensation drain location |
Re-queried
06.01.12 by Steve, awaiting reply. But believe water vapour expelled via
external inverters. |
|
|
Controllers |
- Requested single wired
controller, but advised by Dave 03.01.12 that each unit will need a separate
controller. Change in spec noted by Steve. Need controllers to be wired as
there is no requirement for a remote control system. - Controllers to be mounted on balcony
or near ground floor wooden control box (to be decided). - Controller to have locking (or PIN
code) system to avoid unauthorised tamperring of settings. |
|
|
Opeartion &
Power |
- Continuous operation will be adopted
during daylight hours with units on timer - coming on at approx 10:00 hrs and
off at approx 20:00. - Received power calcs from Dave
(Mitsubishi calculated) 23.01.12. - Based on 9hr per day continuous ONE
7.5KW unit - Cooling approx 72 days per yr (£168 pa) - Heating approx 193 days per yr (£446
pa) - Total estimate for ONE unit =
£614 pa - Discussed with Dave 23.01.12, that the
extra cost for the second would not be much more, just speed of ataining temp
will be quicker. |
|
|
Parts and
Warranty |
- Parts warranty is 3 years as Tech
Services is a recognised fitter. One year labour costs guaranteed. |
|
|
|
Total price
£3,960.00 + £792.00 (VAT) = £4,752.00 Quoted 23.12.11
and confirmed verbally 01.02.12. |
|
From: Steve Edwards [mailto:edwards@sketters.co.uk]
Sent: 02 February 2012 21:16
To: 'dousej@aol.com'; 'Edwards, Steve'
Subject: RE: New Squash Dehumidifier / Quote 23.12.11 / Price Check
24.01.12
Dear Dave,
Thanks for the
kind confirmation yesterday that the price quoted is for the 2 units plus cages
and installation etc.
I think I got the
VAT calc wrong in my last email, so I think the total is:
£3,960.00 +
£792.00 (VAT) = £4,752.00
I hope to get
back to you soon with an answer.
Cheers, Steve
From: Steve Edwards [mailto:edwards@sketters.co.uk]
Sent: 24 January 2012 23:14
To: 'dousej@aol.com'
Subject: RE: New Squash Dehumidifier / Quote 23.12.11 / Price Check
24.01.12
Dear Dave,
Thanks again for
the power figures yesterday.
I just a check on
your quote price (email 23 Dec 2011 below).
Is it £3960.00 +
VAT (£4653) all-in for the two 7.KW units & grilles inclusive
?
Sorry but I was
having trouble with your syntax.
Looking forward
to hearing back from you,
Cheers, Steve
From: Steve Edwards [mailto:edwards@sketters.co.uk]
Sent: 19 January 2012 23:22
To: 'david douse'
Subject: RE: New Squash Dehumidifier / Quote 23.12.11 / Specification
Queries 06.01.12
Dear Dave,
Thanks for that.
Am on standby for
power consumption figures.
Will forward what
you’ve already kindly sent to the committee for their consideration.
Cheers, Steve
From: david douse [mailto:dousej@aol.com]
Sent: 18 January 2012 20:49
To: Steve Edwards
Subject: Re: New Squash Dehumidifier / Quote 23.12.11 / Specification
Queries 06.01.12
Hi Steve
Yes Scotland was good,
yes the meatal protection for out side is a standard as over the site but inside will be manufactured as kev quoted (like what protect your lights)
power consumption still haven't got info will get tomorrow many thanks dave
On 17 Jan 2012, at 19:49, Steve Edwards wrote:
From: Steve Edwards [mailto:edwards@sketters.co.uk]
Sent: 17 January 2012 19:49
To: 'david douse'; 'Edwards, Steve'
Cc: 'Mark Sydenham'; 'Harry Parkes'; 'Chris Bunton'
Subject: RE: New Squash Dehumidifier / Quote 23.12.11 / Specification
Queries 06.01.12
Dear Dave,
Hope you had a good holiday ?
Looking forward to hearing from you.
Cheers, Steve
From: david douse
[mailto:dousej@aol.com]
Sent: 12 January 2012
21:40
To: Steve Edwards
Subject: Re: New Squash
Dehumidifier / Quote 23.12.11 / Specification Queries 06.01.12
will do back from Scotland today i will call later thanks dave
On 6 Jan 2012, at 20:05, Steve Edwards wrote:
From: Steve Edwards
[mailto:edwards@sketters.co.uk]
Sent: 06 January 2012
20:06
To: 'David'
Cc: 'Mark Sydenham';
'Harry Parkes'; 'Chris Bunton'; 'Edwards, Steve'
Subject: RE: New Squash
Dehumidifier / Quote 23.12.11 / Specification Queries 06.01.12
Dear Dave,
cc Mark, Harry, Chris
Many thanks for your kind note on the controllers.
Could you please kindly advise on the metal protection cages (what exactly is referenced in your quote) as per my enquiry of the 2nd Jan (below) ?
A committee member has asked if you could also please advise on where the water vapour extracted from the air will drain from and to ?
Do you have an idea of the average power consumption please ?
I look forward to hearing back from you,
Cheers, Steve
From: David
[mailto:dousej@aol.com]
Sent: 03 January 2012
18:31
To: Steve Edwards
Subject: Re: New Squash
Dehumidifier / Meeting 15.12.11 / Quote 23.12.11
Hi Steve
They both need a hard controller but we can control both units far a switch relay
So it is possible
Sent from my iPad
On 2 Jan 2012, at 18:25, "Steve Edwards" <edwards@sketters.co.uk>
wrote:
Dear Dave,
cc Mark, Harry, Sandra, Jon, Chris
Thanks very much for kindly sending this quote through so quickly.
Can I just check that the following arrangements we agreed on the 15th of December will also apply:
- single controller provided for both units can be locked for essential settings to stop tampering.
- controller to me mounted on balcony or near wooden control box (to be decided).
- continuous operation will be adopted during daylight hours with units on timer - coming on at approx 10:00 hrs and off at approx 20:00 .
- siting of 2 internal blowers towards left hand side, and as high as possible so air can’t be felt (as per schematic provided Steve at meeting 15.12.11)
- internal blower vents to be fixed at angle to prevent air flow being felt by players.
- metal protection cages for internal blowers to protect from squash ball damage.
- security cages for external inverters for theft prevention - require confirmation please if these are what are referenced in quote provided 23.12.11
- parts warranty is 3 years as Tech is a recognised fitter. One year labour costs guaranteed.
You also kindly advised that an estimation of an average power consumption would be made available for the 2 x 7.5KW units in continuous operation.
I look forward to hearing back from you on these matters so that I can relay the revised quote to the squash committee for their consideration.
Thanks again for your kind help,
Cheers, Steve
From: dousej@aol.com [mailto:dousej@aol.com]
Sent: 23 December 2011
09:43
To: edwards@sketters.co.uk
Subject: Re: Squash
Dehumidifier - MCB Circuit Breaker Tripping / Unit Declared Unserviceable /
Quotes as Requested / Meeting 15.12.11
HI Steave
As discuss from are last meeting
cost for two
7.5 kw air con per unit £3960.00 +vat
This includes all materials and cages for protection all in stock many thanks dave
-----Original
Message-----
From: Steve Edwards <edwards@sketters.co.uk>
To: 'david douse' <dousej@aol.com>;
'Edwards, Steve' <Steve.Edwards@imperial.nhs.uk>
CC: 'Mark Sydenham' <Mark.Sydenham@icr.ac.uk>; 'Chris Bunton' <Chris.Bunton@icr.ac.uk>;
Sandra.Edwards <Sandra.Edwards@icr.ac.uk>; 'Harry Parkes'
<Harry.Parkes@icr.ac.uk>
Sent: Mon, 12 Dec 2011 23:25
Subject: RE: Squash Dehumidifier - MCB Circuit Breaker Tripping / Unit Declared
Unserviceable / Quotes as Requested / Meeting 15.12.11
Dear Dave,
Thanks very much for the call today.
I’m looking forward to meeting up with you on Thurs (15th) at 14:00 hrs at the squash court to discuss the plans further.
Am just copying in Mark, Chris, Harry and Sandra to invite them to the site meeting.
Cheers, Steve
From: david
douse [mailto:dousej@aol.com]
Sent: 09 December 2011
07:59
To: Steve Edwards
Subject: Re: Squash
Dehumidifier - MCB Circuit Breaker Tripping / Unit Declared Unserviceable /
Quotes as Requested
yes we are please call me steave
sorry i fault kev was going to call as he started quote thanks dave
On 7 Dec 2011, at 19:53, Steve Edwards wrote:
Dear Dave,
Still on standby for a call and wondering if you’re still in interested in the job ?
Cheers, Steve
From: Steve
Edwards [mailto:edwards@sketters.co.uk]
Sent: 29 November 2011
22:24
To: 'david douse';
'Edwards, Steve'
Subject: RE: Squash
Dehumidifier - MCB Circuit Breaker Tripping / Unit Declared Unserviceable /
Quotes as Requested
Dear Dave,
Thanks very much - looking forward to it,
Cheers, Steve
From: david
douse [mailto:dousej@aol.com]
Sent: 29 November 2011
20:31
To: Steve Edwards
Subject: Re: Squash
Dehumidifier - MCB Circuit Breaker Tripping / Unit Declared Unserviceable /
Quotes as Requested
will call tomorrow
On 28 Nov 2011, at 19:43, Steve Edwards wrote:
Dear Dave and Kevin,
Just to follow-up further on our phone chat last week.
Please find attached as requested the 2 quotes we’ve kindly received (2008 & 2009).
We’ve obviously had a lot of associated chats and meetings, so I’ve tried to summarise these and the various verbal agreements below and in the attachment [Summary Planned Mitsubishi System 27.11.11.pdf].
· Twin Mitsubishi units agreed 30.04.09, instead of multisplit originally specified.
· Two interior blower units to be sited as agreed - offset to allow access via balcony.
Airflow to be directed above heads of players.
· Two protective custom fabricated metal grilles for indoor blower units to prevent damage.
Grilles to be designed so as to allow easy access from balcony to air filter housing.
· Single controller with ‘disable function’ on button access to prevent unwanted tampering.
Plan is to have system on most of day.
· Two exterior inverter units to be mounted outside door as agreed verbally with Dave 22.11.11.
I have a couple of further questions as alluded to in the phone call.
1) The quotes don’t specify which Mitsubishi inverter and blower units are proposed for the installation.
2) Is it possible to estimate an average power consumption on the 2 units so we can get an idea of running costs ?
3) Confirmation please that the controller has a PIN code access in order to prevent tampering.
4) We discussed a tamperproof enclosure for the controller. We haven’t yet confirmed the location of this and the controller.
This enclosure may not be necessary if the controller requires a PIN at all times.
5) The previous unit was left ON for most of the day. Even when not working fully (via mechanical clock) it was still circulating air.
We might like if possible to have a similar control option on the new system.
Maybe even having one of the new units on most of the time and having ‘game activated’ (coin operated) operation of the second unit.
6) I’m not sure if the Warranty/Parts Guarantee has been specified on the system
I look forward to your answers on these questions so that I can give a complete synopsis of the current situation to the committee for their consideration of final approval.
Kind regards, Steve
<image001.jpg>
Ups Club Squash Section Chairman
WK: 0203 313 0574
MB: 07765 810 431
HM: 01737 353 331
cc Mark Sydenham (Secretary: Ups Club Squash Section)
cc Jon Gear (Treasurer: Ups Club Squash Section)
cc Chris Bunton (Membership Secretary: Ups Club Squash Section)
cc Harry Parkes (Club Captain: Ups Club Squash Section)
From: Steve
Edwards [mailto:edwards@sketters.co.uk]
Sent: 22 November 2011
23:14
To: 'Edwards, Steve';
'david douse'; 'sales@techservices.org'
Cc: 'Mark Sydenham';
'Jonathan Gear'; 'Chris Bunton'; 'Harry Parkes'
Subject: RE: Squash
Dehumidifier - MCB Circuit Breaker Tripping / Unit Declared Unserviceable
Dear Dave,
Just a short line further to our phone chat this afternoon to say thank you for relaying the news that in your opinion the current TSC15 squash dehumidifier has become unserviceable as it is blowing fuses and the hardware inside is passed economic repair.
I’m just copying in the officers of the squash club for their information, and will shortly circulate to the remaining committee members to see if they are in agreement to sanction a replacement system based on the quotes Kevin has kindly provided.
Kind regards, Steve
Ups Club Squash Section Chairman
Steve
Edwards
Ups Club
Squash Section Chairman
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