Squash Committee Meeting -
Discussions Progressed 28 February 2010
‘Virtual’ General Meeting Conducted
by Email - Squash Court New Fluorescent Light Fittings - Installed 16 March
2010.
Minutes
Minutes of consensus discussions leading up to new fluorescent light fittings
that were installed 16 March 2010.
Five of the
eleven T8 fluorescent light tubes fitted by Martin Howe as part of full refurbs
in April 2009, were found to be defective on
17 June 2009. This was noted and brought to the attention of the committee in
the July 2009
Committee NewsLetter.
Committee Consensus
Reached 28 February 2010 - Decision to Renew Lighting
The
chairman first circulated details of potential contractors in October 2009 -
full details below. Following installation on 16th March 2010, there
was a minor issue with one of the fittings and a lighting unit was replaced free
of charge by Phil White on 8th of April 2010.
Thread 2 (click
here for earlier discussions starting October 2009)
Main Thread
- Consenus on Appointing TASK Electrical (Phil White)
22 March 2010
Dear Phil,
Re: Invoice NC/351 dated 18.03.10 :
Upgrade of Lighting Ups Squash Court 16.03.10
I am
writing to say thank you very much again for conducting the lighting upgrade on
our squash court last week.
We have now
fully authorised a BACS payment to you using the details kindly provided by
Ann.
Please
therefore accept payment in full for £1915.25
with our thanks.
I would be
grateful if you could possibly advise us when the transfer is completed.
Kind regards,
Mr. Steve Edwards.
Chairman: The Ups Club Squash
Section
cc The Ups Club Squash Section
Management Committee
From: Steve Edwards [mailto:edwards@sketters.co.uk]
Sent: 04 March 2010 10:23
To: 'phil@taskconcepts.co.uk'
Cc: 'Chris.Stott@icr.ac.uk'; 'gunnlion@yahoo.co.uk'; 'Louise.Johns@icr.ac.uk';
'Laura.Robison@icr.ac.uk'; 'Mark.Sydenham@icr.ac.uk';
'Antigoni.Divoli@icr.ac.uk'; 'James.Darcy@icr.ac.uk';
'Jonathan.Gear@icr.ac.uk'; 'Sandra.Edwards@icr.ac.uk';
'Michael.Swan@icr.ac.uk'; 'Chris.Bunton@icr.ac.uk'
Subject: ICR Squash Court / Lighting Quote / Approval 04.03.10
Dear Phil,
Re: Lighting
Quote PW/Squash Club Sutton/Q01 - Update 04.03.10
Just further to
our earlier telephone conversation, I’m happy to reconfirm that the committee
has approved your kind quotation of 24.02.10.
We would
therefore like to engage you for the proposed lighting works as agreed
verbally and specified in the recent email communications.
I would just also
like to confirm as discussed, my request to avoid the proposed works being
conducted in the period March 22 - 31 as this will be our busy league period.
We are happy to
close the court off for 2 days to allow for unforeseen circumstances and as
discussed our preference would be for the works to be scheduled in the week
15-19 March - if this proves to be convenient for you ?
I look forward to
hearing back from you,
Kind regards,
Steve
cc Ups Club
Squash Section Management Committee
Steve Edwards
Chairman:
The Ups Club Squash Section
UPS
CLUB
Squash Section
Sports and Social Club
The Institute of Cancer Research
Royal
Marsden Hospital
From: Steve Edwards [mailto:edwards@sketters.co.uk]
Sent: 04 March 2010 09:45
To: 'Chris.Stott@icr.ac.uk'; 'gunnlion@yahoo.co.uk';
'Louise.Johns@icr.ac.uk'; 'Laura.Robison@icr.ac.uk'; 'Mark.Sydenham@icr.ac.uk';
'Antigoni.Divoli@icr.ac.uk'; 'James.Darcy@icr.ac.uk';
'Jonathan.Gear@icr.ac.uk'; 'Sandra.Edwards@icr.ac.uk'; 'Michael.Swan@icr.ac.uk';
'Chris.Bunton@icr.ac.uk'
Subject: ICR Squash Court / Task Lighting Quote / Committee Approved
Dear All,
Thank
you very much again for all your responses and the time you’ve taken to
consider the proposal.
Just to let you
know that the consensus was to appoint Phil White of Task for the Lighting
work.
6 committee
members in favour
5 committee ‘no
responses’
No need for
casting vote
I will
therefore go ahead and instuct Phil and feed back further news as it comes.
Cheers, Steve
From: Steve Edwards [mailto:edwards@sketters.co.uk]
Sent: 02 March 2010 18:11
To: 'Chris.Stott@icr.ac.uk'; 'gunnlion@yahoo.co.uk';
'Louise.Johns@icr.ac.uk'; 'Laura.Robison@icr.ac.uk'; 'Mark.Sydenham@icr.ac.uk';
'Antigoni.Divoli@icr.ac.uk'; 'James.Darcy@icr.ac.uk';
'Jonathan.Gear@icr.ac.uk'; 'Sandra.Edwards@icr.ac.uk'; 'Michael.Swan@icr.ac.uk';
'Chris.Bunton@icr.ac.uk'
Subject: ICR Squash Court / Task Lighting Quote / Committee Approval
Dear All,
Just a short note
to update you on the status of this quote.
I believe Phil
has answered a series of question comprehensively - see below
I don’t think
there’s any scope for discount on this quote (see response 3 01.03.10), so I
leave this for your consideration and await approval.
I look forward to
hearing back from you,
Cheers, Steve
From: Steve Edwards [mailto:edwards@sketters.co.uk]
Sent: 02 March 2010 18:01
To: 'Phil White'
Cc: 'Chris Stott'
Subject: RE: ICR Squash Court / Lighting Quote / Update 02.03.10
Dear Phil,
Thanks very much again for
your very comprehensive answers.
My apologies for my
ignorance on the lighting levels, and I believe from your kind lumen/lux
explanation that your proposed system will be adequate for our needs. We don’t
need the higher championship specification as our squash in nowhere near this
level !
From my point of view, all
our questions have now been answered thoroughly, so the next stage is to seek
committee approval.
I note that you are happy
with the asbestos advice that I supplied.
I’ll get back to you as soon
as I have more news.
Kind regards, Steve
cc Chris
From: Phil White [mailto:phil@taskconcepts.co.uk]
Sent: 02 March 2010 16:02
To: 'Steve Edwards'
Cc: 'Chris Stott'
Subject: ICR Squash Court / Lighting Quote / Update 02.03.10
Hi
Steve
Further
to you E-Mail below and for the purpose of good record we would confirm the
following
1
When we first met on site we were asked to comment on the lamp
issue and why T8 fluorescent lamps had been installed in Luminaires that had
been designed for T12 lamps, we confirmed that T12 lamps were no longer
available and that was the reason the other Electrical Contractor had installed
T8 lamps, the reason the existing fitting are not striking as they should is
because the control gear in the existing Luminaires is not fully compatible
with the lamp wattage of the new T8 lamps, we therefore recommended that the replacement
of the existing Luminaires was the best way forward bearing in mind that the
existing Luminaires are probably over 20years old
2
We were never requested to re-design the lighting to the squash
court, our quotation was to supply on a like for like basis using High
Frequency similar fittings which is what we have done
3
The minimum lighting level for a standard Squash Court as
required by the World Squash Federation is 300 Lux at 1mtr, with the standard
level being 500Lux at 1mtr which is what we assume the original design was
based on, however if you require Championship level or TV level of
lighting you would be looking for a lighting level of 1200Lux at 1mtr to the
court, you can have it but you would require additional fittings which would
also increase the overall cost
4
Lighting levels and designs are not measured in Watts they are
measured in Lumens, therefore the lumens output of the various option are as
follows
A 55watt PLL lamps has an initial light
output of 4800 lumens, therefore on the basis of 20 tubes the total light
output is 96,000 Lumens
A 1800mm 70watt fluorescent tube has
an initial light output of 6300 lumens, therefore on the basis of 12 tubes the
total light output is 75,600 Lumens
5
We are unaware of what lighting level is achieved using 10No
2x55watt Luminaires, however using the 1800mm twin batten fitting the lumen
output is approximately 25% less than the 2x55watt Luminaire
6
It is worth noting, that regardless of current Lux levels in the
court the new luminaires will be more efficient and give a better level of
lighting to those currently in situ
7
The new Luminaires will be lighter in weight than the fittings
currently installed so the fixing of the Luminaires and wire guards will not be
a problem
8
We accept the asbestos as Low Level and do not have a problem
with this
We
trust this answers your queries
Best
regards
Phil
Phil
White Task Concepts Limited 24C West Street Epsom, Surrey
KT18 7RJ
T: 01372 747536
F: 01372 748767
07851
747088
From: Steve Edwards [mailto:edwards@sketters.co.uk]
Sent: 02 March 2010 10:32
To: 'Phil White'
Cc: 'Chris Stott'
Subject: RE: ICR Squash Court / Lighting Quote / Update 02.03.10
Dear Phil,
Thanks very much for putting
all this info together for us.
Sorry for the delay in
replying but I have had to read up more thoroughly on our asbestos survey.
Just with regard to the
lights fittings. We consulted Apollo a while back who produce specialist squash
lighting systems. Their system has 20 x LAMPS (55W PLL TYPE 4000K 2G11CAP) -
giving a total of 1100W.
By my calculations, the
system you have kindly quoted for provides 840W - which is a bit less, but I
guess more than we have at the moment?
Thank you for specifying
that your suggested fittings are of good quality. One aspect we have not
considered is whether their weight will be a factor for securing purposes ?
Thank you also for the
additional pricing details you have kindly provided.
To answer the asbestos
query, we commissioned a Type 2 survey in 2005 which was conducted by Romford
Insulations. This is the 1st time we have considered commissioning any
fitting modifications since. The court was completely redecorated in April of
2009 and all of the issues regarding loose / defective panels were addressed by
the contractor at that time.
My interpretation is that
the overall risk assessment of the court is “low”.
However I think further
consideration is required on the ceiling panels of the entrance where the
single tube fitting is currently sited. The play area ceiling is made of
boarding that doesn’t contain any asbestos according to the report - this I
assume applies to the viewing balcony light fitting boards as well.
I am not aware that we have
any ‘asbestolux’ in the court. The main material is chrysotile which is
encapsulated. Chris Stott has kindly offered to advise if there are queries on
this.
Our full asbestos survey
report (scanned pdf) is available via this link:
[ http://theupsclub.co.uk/temp_squash
]
[Romford Asbestos Survey
Report Copy.pdf]
I have also pasted further
relevant sections below for you information.
Extracts from Survey
Report 2005 (Updated 2006 & 2007):
3.50 Risk
Priority 3 Materials
MATERIAL ASSESSMENT
CATEGORIES
Category A (>10) -
regarded as having a high potential to release fibres if disturbed.
Category B (7 - 9) -
regarded as having medium potential to release fibres if disturbed.
Category C (5 &
6) - regarded as having low potential to release fibres if disturbed.
Category D (>4) -
regarded as having very low potential to release fibres if disturbed
Note: Asbestos debris is
automatically assessed as Category A.
RISK PRIORITIES
Risk Priority Code 1, risk
scores 18 or higher = HIGH RISK
Risk Priority Code 2, risk
scores 12 to 17 = MEDIUM RISK
Risk Priority Code 3, risk
scores 11 or less = LOW RISK
Note: See Section 10.00 for
a full explanation of the actions to be carried out for each priority.
3.60
Recommendations
The wall lining panels to
the entrance, balcony and playing court at high level are low-density
fibreboard, which does not
contain asbestos but surface has been skimmed with a coating,
which does contain
asbestos (Chrysotile). Some of the
panels have been damaged and require repairing or removing. Under no circumstances
should any fixings be made to these panels.
All personnel who carry out
maintenance or refurbishment etc must be made aware of the "Asbestos
Register", and any areas that contain asbestos materials in which they may
be working. The aim is to prevent accidental asbestos exposure, and also
prevent delays to
possible future work
schedules in these areas.
4.20 On-Site
Risk Assessments
With regard to calculating
the "Management Priority Score", which you rightly point out,
requires occupancy, frequency of use, average time of use and maintenance
activity. Our lead surveyor has used his own judgement, based on his knowledge
of the usage of the building and its size i.e. a single squash court with
limited space for entry/exit and viewing. His overall risk assessment is "Low"
and would require considerable change for the assessment to change to
"High" and requiring immediate action.
12.00 ASBESTOS
REGISTER
Entrance Ceiling Panels Page 21
Material Type: Low Density
Board
MDHS 100 Material Score: 5
Duty Holders Priority Score:
4
Asbestos Type: Chrysotile
Material Assessment Category
A, B,C or D: C
Total Score: 9
Risk Priority 1. 2 or 3: 3
Site Sample No: As S02
Playing Area Ceiling
Panels Page 21 (Believe this
includes siting of balcony viewing area light fitting)
Material Type: Low Density
Board
MDHS 100 Material Score: N/A
Duty Holders Priority Score:
N/A
Asbestos Type: No Asbestos
Detected Quantity: 60m2
Material Assessment Category
A,B,C or D: N/A
Total Score: N/A
Risk Priority 1, 2 or 3: N/A
Site Sample No: S03
I look forward to hearing
back from you,
Kind regards, Steve
cc Chris
From: Phil White [mailto:phil@taskconcepts.co.uk]
Sent: 01 March 2010 12:49
To: 'Steve Edwards'
Subject: ICR Squash Court / Lighting Quote / Update 28.02.10
Hi Steve
Further to
your comments below we would confirm the following
1
The wattage of the Lamps are 70watt T8 Lamps with a output of
6300 Lumens (Initial)
2
The fitting which are High Frequency are Guaranteed for 12Months from the date of installation, subject to
no user abuse
3
We have priced this installation competitively taking into
account the following
A)
Good quality materials
B)
2Men on site for a Day, therefore access will be required all
day
C)
Access Equipment
D)
To test the new installation and issue a Test Certificate for
the new lighting only
E)
Removal from site of the old lighting installation
4
As regards the possibility of asbestos can you please confirm,
what asbestos is present, and when the area was last checked for asbestos, we
feel that the changing of the Luminaires should not be a problem if the
asbestos has been encapsulated, are we talking about an asbestolux material
please advise?
We now await
your further instruction
Best Regards
Phil
Phil
White
Task
Concepts Limited
24C
West Street
Epsom,
Surrey
KT18
7RJ
T: 01372 747536
F: 01372 748767
07851
747088
From: Steve Edwards [mailto:edwards@sketters.co.uk]
Sent: 28 February 2010 14:07
To: 'Phil White'
Subject: RE: ICR Squash Court / Lighting Quote / Update 28.02.10
Dear Phil,
Thanks very much
for you reply.
Your quote has
been to the committee for consideration, and we just have a few questions
listed below.
- The bulb
wattage for the 6 x court fittings is not specified. Is this something we can
firm up on later ?
- Could you
kindly let us know what the guarantee on fittings and installation is please?
I would also like
to call you at a convenient time in order to discuss the proposed charge.
My duty as
chairman of the squash club is to make sure that we spend our money in the best
interests of our members.
This is because
we are all volunteers and run on a ‘not for profit’ basis in order to keep our
fees as low as possible.
I also need to
advise you that parts of the court are fabricated with an asbestos component as
was common in the 1970’s.
I have a
comprehensive report that I can forward should you wish, but we have been
assured that the risks are extremely low as the material is all encapsulated.
However I guess
there may be a risk associated with removal of the old units and securing of
new ones that we should discuss.
I look forward to
hearing back from you,
Kind regards,
Steve
From: Phil White [mailto:phil@taskconcepts.co.uk]
Sent: 25 February 2010 10:17
To: 'Steve Edwards'
Subject: RE: ICR Squash Court / Lighting Quote
Hi Steve
Quite happy
to answer any queries you may have
Best regards
Phil
From: Steve Edwards [mailto:edwards@sketters.co.uk]
Sent: 24 February 2010 18:52
To: 'Phil White'
Cc: Chris.Stott@icr.ac.uk; gunnlion@yahoo.co.uk; Louise.Johns@icr.ac.uk;
Laura.Robison@icr.ac.uk; Mark.Sydenham@icr.ac.uk; Antigoni.Divoli@icr.ac.uk; James.Darcy@icr.ac.uk;
Jonathan.Gear@icr.ac.uk; Sandra.Edwards@icr.ac.uk; Michael.Swan@icr.ac.uk;
Chris.Bunton@icr.ac.uk
Subject: RE: ICR Squash Court / Lighting Quote
Dear Phil,
Thanks very much
for sending this quote through so quickly.
I am just circulating
the details to the committee for their consideration, and I wondser if you
might be willing to answer some questions if there are any ?
Kind regards,
Steve
cc Ups Club
Squash Section Management Committee
Steve Edwards
Chairman:
The Ups Club Squash Section
UPS
CLUB
Squash Section
Sports and Social Club
The Institute of Cancer Research
Royal
Marsden Hospital
From: Phil White [mailto:phil@taskconcepts.co.uk]
Sent: 24 February 2010 18:26
To: 'Steve Edwards'
Subject: ICR Squash Court
Hi Steve
Please find attached our quotation
for the refurbishment of the Squash Court Lighting as discussed
Any queries please give
me a call to discuss
Best regards
Phil
Phil
White
Task
Concepts Limited
24C
West Street
Epsom,
Surrey
KT18
7RJ
T: 01372 747536
F: 01372 748767
07851
747088
Thread 2 - Consideration
of TASK Electrical (Phil White) & Apollo Lighting
From: Steve Edwards [mailto:edwards@sketters.co.uk]
Sent: 28 February 2010 14:16
To: 'Chris.Stott@icr.ac.uk'; 'gunnlion@yahoo.co.uk';
'Louise.Johns@icr.ac.uk'; 'Laura.Robison@icr.ac.uk'; 'Mark.Sydenham@icr.ac.uk';
'Antigoni.Divoli@icr.ac.uk'; 'James.Darcy@icr.ac.uk'; 'Jonathan.Gear@icr.ac.uk';
'Sandra.Edwards@icr.ac.uk'; 'Michael.Swan@icr.ac.uk'; 'Chris.Bunton@icr.ac.uk'
Subject: Squash Court Lighting / Update 28.02.10
Dear All,
Thank you very
much for all your responses and inputs.
Just to let you
know that the consesus was to sanction the lighting renewal.
4 committee
members in favour
7 committee ‘no
responses’
No need for
casting vote
There was also a
feeling that we should make sure this is the best value for money. So I’ll act
on that.
There was also a feeling
that this contractor is reliable and friendly.
I will feed back
further news as it comes.
Cheers, Steve
From: Steve Edwards [mailto:edwards@sketters.co.uk]
Sent: 24 February 2010 18:52
To: 'Phil White'
Cc: 'Chris.Stott@icr.ac.uk'; 'gunnlion@yahoo.co.uk';
'Louise.Johns@icr.ac.uk'; 'Laura.Robison@icr.ac.uk'; 'Mark.Sydenham@icr.ac.uk';
'Antigoni.Divoli@icr.ac.uk'; 'James.Darcy@icr.ac.uk';
'Jonathan.Gear@icr.ac.uk'; 'Sandra.Edwards@icr.ac.uk';
'Michael.Swan@icr.ac.uk'; 'Chris.Bunton@icr.ac.uk'
Subject: RE: ICR Squash Court / Lighting Quote
Dear Phil,
Thanks very much
for sending this quote through so quickly.
I am just
circulating the details to the committee for their consideration, and I wondser
if you might be willing to answer some questions if there are any ?
Kind regards,
Steve
cc Ups Club
Squash Section Management Committee
Steve Edwards
Chairman:
The Ups Club Squash Section
UPS
CLUB
Squash Section
Sports and Social Club
The Institute of Cancer Research
Royal
Marsden Hospital
From: Phil White [mailto:phil@taskconcepts.co.uk]
Sent: 24 February 2010 18:26
To: 'Steve Edwards'
Subject: ICR Squash Court
Hi Steve
Please find attached our quotation for the refurbishment of the Squash Court Lighting as discussed
Any queries please give me a call to discuss
Best regards
Phil
Phil
White
Task
Concepts Limited
24C
West Street
Epsom,
Surrey
KT18
7RJ
T: 01372 747536
F: 01372 748767
07851
747088
From: Steve Edwards [edwards@sketters.co.uk]
Sent: 25 February 2010 08:51
To: 'Chris.Stott@icr.ac.uk'; 'gunnlion@yahoo.co.uk';
'Louise.Johns@icr.ac.uk'; 'Laura.Robison@icr.ac.uk'; 'Mark.Sydenham@icr.ac.uk';
'Antigoni.Divoli@icr.ac.uk'; 'James.Darcy@icr.ac.uk';
'Jonathan.Gear@icr.ac.uk'; 'Sandra.Edwards@icr.ac.uk';
'Michael.Swan@icr.ac.uk'; 'Chris.Bunton@icr.ac.uk'
Subject: Squash Court Lighting - Quote 31246 from Apollo Lighting
Dear All,
Just forwarding
the other quote we received back in October for just the light fittings from a
specialist company
http://www.apollolighting.co.uk/products/Sport%20and%20Leisure/Squash%20Corso/index.php
This quote is for
just the fittings (£1380 incl VAT), and does not include the gallery and foyer
light units.
We would also
have to source a contractor to pay for installation and a tower.
I have sat on
this for a while as I thought it was too expensive !
Access the
relevant files from (as they are too big to email to everyone):
http://theupsclub.co.uk/temp_squash
[02ci 31246 - Computer Plot 1.pdf]
[02ci 31246 - Product Illustration.pdf]
[02ci 31246 -
Quotation - Option 1 - Issue 1.pdf]
Cheers, Steve
From: Steve Edwards [mailto:edwards@sketters.co.uk]
Sent: 23 October 2009 09:13
To: 'Rajendra Lilapurwala'
Cc: 'Tony Butler'; 'Mark.Sydenham@icr.ac.uk'; 'Jonathan.Gear@icr.ac.uk';
'Lionel.Gunn@icr.ac.uk'
Subject: RE: Squash Court Lighting - 31246 - Option 1 - Issue 1
Dear Raj,
Thank you very
much for your kind response and attachments.
The committee
will now consider your lighting system as a replacement possibility for our
current installation.
In order to help
with our consideration, might you be able to advise on similar installations in
our area that we could visit for assessment ?
Best regards,
Steve
(Chairman: The Ups Club Squash Section)
cc Mark Sydenham (Secretary: The Ups Club Squash Section)
cc Jon Gear (Treasurer: The Ups Club Squash Section)
cc Lionel Gunn (Membership Secretary: The Ups Club Squash Section)
cc Tony Butler (Apollo Lighting)
Ups Club Squash Section
Sports and Social Club
The Institute of Cancer Research
Royal Marsden Hospital
From: Rajendra Lilapurwala [mailto:raj@apollolighting.co.uk]
Sent: 22 October 2009 15:59
To: edwards@sketters.co.uk
Cc: Tony Butler
Subject: Squash Court Lighting - 31246 - Option 1 - Issue 1
To Steve,
Further to our discussion, I now have pleasure in forwarding our scheme and quotation for the above project.
For your information please find attached the following :-
1. Computer plot.
2. Product illustration.
3. Quotation.
Proposed total load per Squash court :-
SC255 - 116W per luminaire
SC455 - 232W per luminaire
Total load - ( 2 x 116 ) + ( 4 x 232 ) = 1160W or 1.16Kw
If you have any further queries please do not hesitate to contact either myself or Tony Butler on Tel - 07712 399108
Best Regards
Rajendra Lilapurwala
Senior Lighting Design Engineer
Apollo Lighting Ltd
Unit 4 Felnex Trading Estate
Pontefract Lane
Leeds
LS9 0SL
Tel: 0113 2405511
Fax: 0113 2405151
Web: http://www.apollolighting.co.uk
Steve
Edwards
Ups Club
Squash Section Chairman
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