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UPS CLUB
SQUASH SECTION – ANNUAL GENERAL MEETING (2010-2011): 2nd
August 2012 (Ups Club pH Bar -
Sutton). |
Web Version
Present:
Mark Sydenham (Secretary), Steve Edwards (Chairman), Harry
Parkes (Treasurer), Jon Gear (Asstnt Treasurer), Chris Bunton (Memb.
Sec & Coaching Organiser), Sandra Edwards, Tom Bland, Marco Borri, Hiran
Jayatilake and Steven Landeg.
1. Apologies:
Bronwen
Shaw, Louise Johns, Stewart Northcott, Bob & Maggie Ott.
2. Minutes and accounts of last years meeting
for approval:
The 2008-2010 minutes were written up
between the Secretary and Chairman during 2011 and converted to a draft web
version in October 2011. The web link was distributed to the Squash Committee
on the 10th and 31st of July 2012 for reading prior to
approval. At the meeting, Steve asked if there were any problems with the draft
minutes. There were none so they were duly
approved & accepted as a true record of the 2009 & 2010 AGM and a
hard copy subsequently signed on 2nd August 2012.
3. Chairman's Report - Addressing matters
between Nov/Dec 2010 to Nov/Dec 2011
Combining Matters Arising
& Including Open Floor - Setting of Business for Evening:
Steve
had ‘tabled’ (sent by email 31 July 2012) the ‘Chairman’s Notes’ and statistic sheets
for the year in question in accordance with recent practice for the AGM. The
notes circulated by email contained blue text which was for presentation and
discussion, the black text was ‘tabled’ for committee members to read in their
own time and was considered ‘accepted’ in lieu of any later objection. Printed
copies of the ‘Chairman's Notes’ had been kindly printed for non-committee
attendees as well as statistic sheets.
An
invitation to members to forward agenda items had already been issued on 16
July 2012 (RMH weekly email bulletin & league web notification note), 17
July 2012 ICR (allsutton email) and by the AGM Poster Notification. Another
invitation was made again to attendees to table any issues so that they could
be prioritised for discussion. There were none other than
Item 6 which was already on the agenda.
3 (i) Matters arising from
2008-2010:
· From item 3(i) Matters Arising: Constitution ‘Guests’ & Health and
Safety Officer
Carried over from AGM 2007-08.
This was the first order of business.
An addendum had been written and circulated to committee
members by email on 31 July 2012. A clause had been added to the constitution
on ‘Guests’. This is covered by the
‘Taster Sessions’ that have been
introduced as a Perkins Slade insurance requirement see http://theupsclub.co.uk/upsdowns/_sq_gi.htm.
A clause had also been added on the Health and Safety Officer. It was agreed that that this will be the
Chairman or appropriate nominated committee member. This is in response to the
Sep 2011 renewal with P/S. These 2 fixes were tabled as ‘Addendum 1’ and unanimously
endorsed and approved by those in attendance.
Proposal at http://theupsclub.co.uk/upsdowns/_sq_constitution_addendum_1.htm.
[Post meeting note:
Addendum 1 signed & adopted 21 & 22 November 2012 - Click
here for details.]
A committee member asked if there was a way around the 3
attendance limit for Guests. The meeting was reminded the only current way is
if the Guest becomes a legitimate member such as a Family or Associate Member -
see http://theupsclub.co.uk/upsdowns/_memship.htm
for membership criteria. An associated query was made asking if Guests
could obtain their own insurance. This meeting was reminded that this was not
constitutionally possible. The only exception to this is our resident coach who
has his own professional indemnity which is a requirement of his Squash England
status.
· From item 3(i) Matters Arising: Provision of New Air Con / Dehumidifier
[Outside of reporting period strictly]
The
new Mitsubishi air con was fitted by Tech Refrigeration between 20-22 March
2012 following Committee agreement VGM 12 Feb 2012.
Total cost £4752 incl of VAT.
There
were some snagging issues and these will be reported fully in the Maintenance Section 3ii) - brief description via
June 2012
Committee Newsletter.
We
negotiated a 3 year service agreement
in the price. This involves a 6 monthly clean and disinfection. We also
negotiated provision for a ‘custom’ temperature modification to obtain a lower
than 18°C temperature if required in
the future.
We
have received a message from a member raising a concern about the air flow
(draught) being too cold and is aimed too much at players head and shoulders.
This has a chilling effect and is causing the member some problems whilst
playing. All those present were happy with the remedial proposal to divert the air upwards a bit more.
Action
Steve to organise a meeting with air con fitters.
[Post meeting note:
Email sent to Tech Refrigeration on 08 Aug 2012 to kindly request a meeting to
hopefully find a solution.]
· From item 3(i) Matters Arising: Price Increase for Squash Game:
Salient
details are recorded via VGM 11 June 2008.
Essentially there is no change from last years minutes (2008-2010 minutes). The
meeting was reminded that we have bought ‘green’ stickers for the eventuality -
these are in the care of the Treasurer. There was a good debate on this and the
meeting unanimously agreed to leave the price as it is. The proviso being the
cost can be increased by 50p at any time with committee agreement as per the
VGM recorded above. The meeting felt that putting the price up at the moment might
put people off playing. Club funds discussed later in Section 4 - Accounts.
· From item 3(i) Matters Arising: Online Booking System:
No
change from last year (2008-2010
minutes). The coaching survey (recently published - July 2012)
kindly conducted by Laura Robison in May 2011 showed that 2 of the 12
respondents were keen to see an
online booking system - VGM 08 Sep 2011.
The
meeting unanimously agreed to keep this matter on hold until such time that it is wanted by the majority and can be
afforded and maintained effectively. A terminal would be needed in the court so
that bookings could be seen and made.
· From item 3(i) Matters Arising: Provision for Land - Second squash Court
This
action item is carried over from previous years and will remain an agenda item
for anyone who wishes to discuss. A statement by the Ups Club Chairman was made
at the Ups AGM of 24 May 2012, that land and Ups buildings are safe (Amenity
Clause - Restricted Use of Building and Land). See Committee
Newsletter 04.06.12.
· From item 3(viii) Other Matters: Coin Meter (Lights) Replacement
There
is a small fault with the real time clock and the company has agreed this can
be fixed under warranty. The meter also need to be reprogrammed to accept £2 coins. Steve apologised for not
attending to these 2 outstanding action items and he will address the coin
change soon. Action
– Steve.
3 (ii) Maintenance &
Miscellaneous Costs:
The following matters were addressed
and recorded in the Chairman’s Notes - more detail in Appendix:
|
· Air Con (Trembath TSC 15) · Air Con mode (Summer & Winter Modes
TSC 15) · New
Air Con Discussions - Mitsubishi · New Coin Meter - LCI Wyvern |
· General Works & Working Party · Floor Washing · Safety Goggles · 'Gardening' · Engraving Costs |
Royal Marsden Works
Department and Gardeners:
We would like to thank and acknowledge Don Taylor and the
RMH works department for all their help throughout the last year. We also want
to say thank you to the RMH Gardeners who do a great job of keeping the court
area looking neat and tidy.
3 (iii) Court Usage 2011
· We maintained an average of 7 leagues per
month throughout the year in question (Dec 2010 to Nov 2011 incl), ending with
6 leagues. This is down a
little again on last year. We ran 1 ‘Novice League’ at the end of the November
2011 coaching course.
The number of players who booked courts between Dec 2010 and
Nov 2011 (incl) is down significantly from
64 last year to 51 in
this period (Full stats sheets were tabled). There were 29 leavers and 16 new
‘bookers’.
The number who have played in the leagues over the year is
also down from 55 to 41. This is another drop unfortunately, the 2nd annual drop since
2009.
|
New graph this year, data only available from 1998 |
However the good news is that the number of league games
played is only down from
855 to 851 (-0.50%).
So perhaps less people are playing a few more games (in the league). The
implication being that less friendly’s are being played. This is perhaps reflected in the league stats: 2009: Approx 67% of league games played 2010: Approx 69% of league games played 2011: Approx 85% of league games played This trend to just playing league games is perhaps also reflected in the league awards - see
later. |
|
Chris Croucher Retirement Squash Model 28.10.11 |
Around 15 league players left the leagues during the year
(compared to previous year of 20). Notable amongst the long term players who left
were: Chris Croucher (see model gift made by colleagues opposite), Steven
Lubbe, Laura Robison, Rahul Samant, James D'Arcy, Simon Doran, Lara Perryman
& Jon Travers. The number of players joining the leagues was down significantly at 7 (compared to
23 last year). This probably accounts for the leagues shrinking to 6
divisions. |
· The weekly usage average is unfortunately down again from
16.5 to 12.3 games per
week. This major reduction (-25%) is
yet another fall from 2008 (see graph).
|
|
Previous years average weekly
usage: 16.5 2009-2010 18.7 2008-2009 24.0 2007-2008 21.4 2006-2007 18.4 2005-2006 19.6 2004-2005 [Full
stats sheets were tabled] |
· The fraction of all slots ‘played in’ is down this year
- from 16.5 to 12.2%.
The
total number of slots booked this year is down from 875 to 638
(-27%).
The
figure contains 56 coaching slots (approx 50% less than 2010), 5 coaching
practice slots, 9 Mini-Olympic slots and 10 Club/Fun Night slots.
· The peak slots remain the most popular at just over 85% played in - very similar to last
year, and again indicates that
players are restricting their ‘play-time’ to lunchtimes and just after work.
· Following presentation of the stats the
meeting was advised that although the recorded play appeared to be down during
2011, the light takings were in fact up from £1375.20 to £1450.00. This equates to around
725 sessions, equivalent to around 14 sessions per week. It was suggested that
this increase is due to weekend play where stickers are not used as the booking system was withdrawn in
the late 90’s
or early 00’s (exact date has not been recorded in the archive
minutes). Some attendees advised the meeting that queues to play had sometimes
been seen on the weekends during this reporting period.
As
a result of the weekend observation it was proposed that we re-introduce the
weekend booking sheet. The format could display several weeks at a time. There
is no room on the weekly booking to fit weekend slots due to the sticker size.
The proposal was carried. Action - Chairman to organise.
In summary, there were slightly fewer players in the league
again for 2011. As last year, the likely reason is that coachees don’t go on to
play in the main leagues, and this year fewer new players have joined (see
above 7 vs 23). In addition we held less coaching than usual.
The ‘mentoring’ system proposed last year was operated
informally via Harry (Club Captain) and Steve. The idea was to ‘nurse’ and
support new players through the process of learning to play matches properly.
The meeting agreed that this should continue, both Steve and Harry happy and
attendees also happy to chip in if required.
We also ran some Club Fun Nights (see later) with the help
of Harry & Ronnie our coach, to help people with the rules of play and
meeting other players.
In order to try to get more info on why new coachees might
not be carrying on with squash, Laura kindly conducted a survey of those who
attended the 4 courses in 2009 & 2010. The results of this have been published
- see also Matters Arising above.
We are also re-initiating the Novice League system to create a friendly environment where new players
can learn to play more competitively if they wish, as a forerunner to the main
leagues. Action
- Steve
3 (iv) Coaching
Coaching
was again kindly conducted by our resident coach Ron Nye who we would like to
thank hugely for his enthusiastic help and ever popular courses.
We
would also like to thank Laura for the wonderful job she did for 3½ years (left
ICR in Aug 2011) in organising these courses. The Squash Coaching Survey she
kindly produced can be viewed via VGM 08 Sep 2011.
Chris
Bunton kindly took over the Coaching Organiser post on 10 August 2011, and has
been kindly holding the reigns since.
The
charge per coachee for the formal 6 week coaching courses was raised from £30
to £42 for the November 2010 course. The
proposal for the rise was made on 04 October 2010, provisional approval the
following day and carried on 05 April 2011 see VGM 04 October
2010.
The
reason for the rise was to try to improve the commitment of coachees to
attendance. Any excess funds made by the Squash Club are to be used to offset
the loss of revenue because of losing the normal Thursday night playing slots
(& possibly Fri practice slots). This was all formally agreed at a previous
AGM (2003-04 AGM 24 Feb 2005 AOB) with a footnote in those Accounts.
The charge for informal (ad
hoc) coaching remains at £20 (lights financed separately by coachees),
which is spilt amongst attendees.
2010 - 2011: For this reporting period (Nov 2010 - Nov/Dec 2011) a total
if 23 people received coaching. This
is around 50% less than last year
(41) but again is a reasonable proportion of all members of the club for the
year (50-60).
The coaching stats break down as follows:
11 returning coachees.
12 new members, 10
of these were beginners (compared to
13 beginners in 2010).
Course Details
Six Week Course: 12
May - 16 Jun 2011
Six Week Course: 27
Oct - 01 Dec 2011
Source [99i Coaching Analysis
2009 10 11 for AGM 2012.xls]
These figures again highlight the drop in interest in squash
over the year. Noticeably fewer experienced players have taken up the offer of
squash coaching, and perhaps we need to
work on this - considering what a bargain the coaching is.
We didn’t run an informal course in Jan 2011 as the weather
was so cold and our air conditioning system was out of order. We didn’t run a
late summer informal course because Laura left the coaching post and Chris was
learning the ropes. This may account for some of the lower uptake.
Attendees listed at: http://theupsclub.co.uk/upsdowns/_sq_coaching_previous_courses_photos.htm
[Outside of reporting
period - there is an informal ad hoc course running at the moment]
3 (v) Matches / Doubles Night / Fun
Nights
No matches or doubles sessions were organised or played in
2011.
Harry Parkes our ‘Club Captain’ was thanked for his kind
contribution over the year.
He kindly organised the spectating events below (which were
very popular) and also helped with the Club and Fun Nights:
World Series at Queens Club, London on 11th January 2011. (http://www.squashsite.co.uk/2009/worldseriesfinals.htm).
The second was to the SuperSeries at Canary Warf Classic on 22 March 2011. A number of members
attended and saw top 10 world players.
We held another FunNight at David Lloyds on 7th April 2011. This was
also enjoyed by all who attended. We played and/or watched friendly games
(including doubles) with David Lloyd players that Ronnie had kindly matched for
us. Afterwards we were allowed to use
their swimming pool. This time we completely subsidised food charges for
attendees (see Section 4 Accounts) (committee approved VGM 27 Feb 2011)
and we were kindly invited by David Lloyds to enter a ‘Marsden’ team in their
regular monthly quiz. We hope to repeat these evenings at regular intervals (http://theupsclub.co.uk/squash_download/David_Lloyd_Squash_Fun_Night_2011.htm).
We had a stall to advertise the Squash Club at the Ups Club Open Day
on Friday May 20th 2011.
We held a ‘Club Fun
Night’ at our court on 23rd June 2011. This was
aimed at the coachees from the May 2011 course. And then a further ‘Club Fun Night’
on the 6th of October, 2011.
Both these were reasonably well attended.
We will continue to advertise these social events by email
to ICR and RMH and also on the Ups Club web site, and we are always looking for
people to help out with the organisation.
There was a call to organise more David Lloyd events as they
had been enjoyed hugely - particularly the last one. Steve advised that Ronnie
is very amenable and will make enquiries. There was also a request for helpers to
help organise these events. Action - Steve to investigate.
3 (vi) Racquet Purchase / Loan
Scheme / Squash Balls / 2011
2 racquets in our stock from previous period (value £50.00)
(cost £50.00)
7 racquets bought in period (value £220) (cost £219.97)
6 racquets sold (value £180) (cost £179.98)
3 surplus stock carried forward on year (value £90) (cost
£89.99)
Specific records of 9 racquets detailed above:
1 x Prokennex Lite Destiny PWP 11.01.10 RRP £59.99: Paid £25
Sell £25 - Sold to Neil Jerome 01.02.11 £25.00 Cash Rec 01.02.11
1 x Prokennex Lite Destiny PWP 09.10.10 RRP £59.99: Paid £25
Sell £25 - Sold to James D’Arcy 20.04.11 £25.00 Cash received 20.04.11
1 x Wilson HyperHammer 120 PWP 05.02.11 RRP £110.50: Paid
£39.99 Sell £40 - Sold to John Marshall 15.07.11 £40 cash received 15.07.11
1 x Prokennex Lite Destiny PWP 05.02.11 RRP £59.99: Paid £25
Sell £25 - Sold Sarah Oliphant 29.07.11 £25 cheque received 29.07.11
1 x Wilson HyperHammer 120 PWP 05.02.11 RRP £110.50: Paid
£39.99 Sell £40 - John Marshall for Thash Nizar 21.09.11 £40 cash received
21.09.11
1 x Prokennex Lite Destiny PWP 05.02.11 RRP £59.99: Paid £25
Sell £25 - Sold Tom Bland 26.10.11 £25 cash received 26.10.11
1 x Prokennex Lite Destiny PWP 05.02.11 RRP £59.99: Paid £25
Sell £25 -
1 x Prokennex Lite Destiny PWP 05.02.11 RRP £59.99: Paid £25
Sell £25 -
1 x Wilson HyperHammer 120 (new manufacturing run) PWP
05.02.11 RRP £110.50: Paid £39.99 Sell £40 -
Squash Ball revenue and stock levels for 2011
still being calculated - available on request at a later date.
3 (vii) Stickers Sales
‘Thank you’s’ are extended on behalf of all the squash
members to:
Louise Johns
Jon Gear
Sandra Edwards
Sara Dobbins
Harry Parkes (Started Jan 2011)
Andy Cole (Started Feb 2011)
Stewart Northcott (Started Feb 2012)
Also thanks are extended to the pH bar staff and management
who kindly helped in 2011.
[Outside reporting
period]
The meeting was informed that Sara is no longer a sticker
seller. Jon will not be selling anymore as he is stepping down.
Jon
also kindly advised that the pH bar no longer sells stickers (dates not
provided). This however does not preclude them from starting up again. Action
- Committee to investigate requirement.
3 (viii)Other Meetings in Year and Other Matters:
· Accidents
and Injuries.
As
a consequence of taking out insurance with Perkins Slade we are required to
notify them of all accidents and injuries. The first step is for members to
notify a member of the Squash Committee and then their respective employers as
per policy.
During
the reporting period (whilst under cover), two such events happened:
Injury
to forehead (Jan 2011) - self inflicted, no fault, no third party involvement -
no claim.
Twisted
ankle (Jun 2011) - self inflicted, no fault and no third party involvement - no
claim.
The
twisted ankle has not yet been reported to PS as it was a very minor issue.
We
therefore have a total of 5 recorded incidents since we took out insurance 06
October 2008. We continue to believe that there have been other minor incidents
which do not get reported back to us.
· Committee
Members Leaving.
· We
said good-bye to Laura Robison (Mar 2008 - Aug 2011).Laura did a great job for
us as coaching organiser. We gave her a signed card and Amazon Gift Tokens to
the value of £30 from the club. Also a thank you email from Steve (10.08.11) on
behalf of club for helping breathe new life into club.
·
Antigoni Divoli left the committee (Jan 2000 - May 2011). Antigoni expressed
her wish to stand down at last year’s AGM. She was kindly thanked in person by
Steve for her long and helpful service on the committee.
[Outside
reporting period]
· James
D’Arcy left the committee (Mar 2007 - Mar 2012). James was thanked for his kind
contribution by Steve by email on behalf of committee on 01.04.12.
· Jon
Gear (Feb 2005 - June 2012) expressed his wish to stand down as Treasurer (Nov
2006 - June 2012) at last year’s AGM. He was thanked on behalf of everyone by
email from Mark Sydenham 13.06.12 (copy in archive). Also thanked in person at Accounts Meeting
of 28.06.12. And again at this meeting by all present - see Section 4.
· Louise
Johns (Jan 1999 - Jul 2012) was thanked on behalf of everyone by email by Steve
on 12.07.12 (copy in archive). Louise has given amazing help and support to the
Squash Club over the years - always the first to get stuck in and help out. Her
enthusiasm for the club will be sadly missed.
· Mike
swan left the ICR at the end of May 2012.
· New
Bank Account Mandates.
We
are planning to update signatories on the Lloyds TSB and Santander accounts. In
view of the recent announcement, it was not yet clear if our Lloyds account
will become a Co-operative one. Harry and Chris will be added as Officers.
Harry took away a new mandate form to get the ball rolling.
· Digital
KeyLex Entry Lock.
This
broke at the end of May 2012 and it’s repair/replacement has been discussed and
agreed subsequently - see VGM 28 June 2012.
The meeting was happy with the current lock being assessed for repair. Action
- Steve.
· UPS
Club 50th Anniversary.
An
earlier proposal was made to committee to see if Squash Section can think of
some fundraising ventures and maybe split the proceeds 50:50 with the UPS Club.
We can still investigate this if anyone is interested - see Squash
NewsLetter 04 June 2012.
· Planned
Maintenance.
-
Two floor boards need fixing
-
Front wall is scheduled to be painted
-
Exterior door scheduled to be painted
· Club
Tee Shirts:
This
is carried over from 2008 AGM. There was another proposal (incidentally
forwarded at last year’s AGM) for an alternative logo’ed garment. The meeting
unanimously agreed that this ex-committee member is at his own liberty to
pursue this !
4. Accounts 2011
These were kindly drawn up by Jon
and presented to the meeting. The accounts consisted of a balance sheet and
breakdown sheet of miscellaneous costs.
Jon
said that this was the first year in his term (2006 - 2012) that we had made a
surplus on the year of 2011 (01.01.11 - 31.12.11). The surplus was £433.49.
The
Cups and Prizes entry of £193 covers both
years of 2009 and 2010.
There
were no real hardware or maintenance costs in the reporting year.
The
miscellaneous expenditure was the David Lloyd Fun Night (7th April
2011) subsidy of £90 reported earlier.
The
light meter takings were up (from £1375.20 to £1450.00) as discussed in Section
3 (iii) Court Usage.
There was a loss on coaching (£894 - £1059) -£165 (breakdown below: -£93, -£42,
-£30).
This was verified by Jon & Steve at a pre-accounts
meeting on 31.05.12.
May 2011 course: 6 people were accidentally charged £30
discount instead of the £36 pounds which had been agreed VGM 04 Oct 2010,
and ratified at last years
AGM.
6
x £30 + 4 x£42 = £384. Fees £441. Loss £-93. Chairman's Action
(11.05.11) that club would stand the minor loss due to accidental oversight.
Oct 2011 course: Two people withdrew at the last moment
leaving a loss on the course of -£42.
Club Night 23 June 2011: The club subsidised the coaching
night to the tune of -£30.
Sticker
sales were down on 2010 (£160 vs £295). Jon kindly advised that not all revenue
was in at the time of drafting the accounts. The outstanding revenue will show
in the 2012 accounts - Action Harry (Treasurer).
In
view of this situation Steve proposed that stickers sellers should pay the Treasurer
at time of receipt of their requested allocation. This would solve the problem
of revenue not being collected until the seller decided to bank it. The
proposal was not carried as some members felt this was too draconian and
penalised the sellers. A compromise was agreed whereby only 2 sheets of
stickers would be allocated to sellers at a time (£24 total at £12 per sheet). Action
- Harry to kindly implement. This decision does not preclude sellers from paying
up front as it would vastly simplify the book-keeping for the Treasurer.
[Outside reporting period]
The
accounts don’t show this years major hardware expenditure for the air con
system (£4752 incl of VAT). So the
true reserves are at around £5000.
Jon
was thanked for his kind help over the last 7 years - six of those as
Treasurer. He has done a sterling job in the post and was praised by all for
the extremely conscientious and caring approach he took to looking after the
club’s hard-earned funds. A formal welcome and thank you to Harry was extended
for taking up the reigns.
5. Election of officers
The
current officers were standing again:
Steve
Edwards as Chairman
Mark
Sydenham as Secretary
Harry
Parkes as Treasurer (co-opted VGM 28 June 2012)
Chris
Bunton (Membership Secretary & Coaching Organiser co-opted 10 Aug 2011)
Club
Captain - Harry Parkes
All as Ordinary Members (OM)
Sandra Edwards
Chris Stott,
Simon Doran
Sara Dobbins
Andy Cole
Tom Buist
Stewart Northcott (co-opted 15.02.12)
Marco Borri (co-opted 18.04.12)
Hiran Jayatilake (co-opted 23.04.12)
Bronwen Shaw (co-opted 15.06.12)
Tom Bland (co-opted 15.06.12)
Proposed by: Sandra Edwards
Seconded by: Chris Bunton
All duly carried by
attendees
Honorary Members:
Maggie Flower
Bob Ott
6. Unplayed League Matches - Proposal to
incorporate credit into ‘Most League
Games Played’ award calculation for being available if a match is not
played.
The
meeting was unable to address this proposal as the member was not present to
explain the proposal. The ‘home and away’ system was explained. Introduced in
1993 (see Minutes 1993 - link not yet available)
as a method to try to address ‘lazy’ organisers. The ‘home’ player was depicted
by a star in the league tables and was responsible for contacting his opponent.
This system was scrapped in Nov 1997 as the system had not really improved the
player contact system.
Attendees
agreed that there was no real solution to the problem of unplayed matches,
other than to continue with the current system - which is:
· Please
try and contact your opponent as early
in the month (or league start) as possible
· Please
advise players of annual leave or other absences asap
·
Reminders of this ‘good practice’ are sent out by the League Organiser
regularly with the web updates at the beginning of each month
· The
Club Captain had also sent out chivvying reminders accordingly
·
Walk-overs claims need to be notified to the League Organiser (presently the
Chairman) with full details of the background to the unplayed match - as per
current League Rules (Sep 2009) pinned up in foyer. The League Organiser will
then adjudicate.
Appeals System: As part of this
discussion a proposal was made with regard to the walk-over adjudication. It
was suggested that if there was a grievance against the adjudication then the Officers of the club would hear an appeal. Their decision would then be FINAL. This proposal was unanimously carried. Action
- Steve to advertise this and amend the League Rules accordingly.
7. AOB
No matters were raised in relation
to the Open Floor - Setting of Business for Evening
Just
for information ‘The History on Squash Charges’ are recorded and linked via the
2010 Minutes.
Jon
offered thanks to Steve on behalf of the committee for the work he does for the
club.
The
meeting was closed and then the awards were made.
AWARDS 2011
No award anymore for ‘most courts booked’ by a player in the
year, but this out of interest was achieved by two people - Andy Cole and Amy
Sherborne, both with 31 bookings
each.
Mike Chow Cup for Best League
Improver 2011
http://theupsclub.co.uk/upsdowns/_sq_mike_chow.htm
The
decision was considered by the Squash Committee (Jun-July 2012) and the winner
was agreed with a majority vote from the Committee members (8 responses).
The Cup is
awarded to Chris
Lynch who started off in the bottom league in June 2010. Then rose
from league 4 of 8 to league 2 of 8 at the end of the full assessment period
(Dec 2010 - Nov 2011).
Chris
receives a cash award of £40.00 and an engraved plaque to keep.
There were
2 others who had strong consideration for the prize from the committee - Neil
Jerome and Jayaram Vijayakrishnan. The committee acknowledge the improvement
these players had also made over the assessment period.
Most League Games Played 2011 (Introduced for year 1997-98)
The calculation for this prize is the number of league games played
vs. the number playable.
This year’s qualification was changed from 95% to 100% after Committee agreement - VGM 28 June 2012.
As usual there were 10 leagues in the year, 6 leagues
had to be played to qualify.
Seven players achieved the maximum 100% play rate compared
to only one ‘100%er’ last year.
1st Mark Sydenham 100% (40M
10L) * £15 cash/stickers
Joint 2nd Chris Bunton 100% (33M 10L) £10 cash/stickers
Joint 2nd Tom Bland 100% (31M 10L) £10 cash/stickers
Joint 2nd Sandra Edwards 100% (30M
10L) £10 cash/stickers
Joint 2nd Chris Lynch 100% (30M 10L) £10 cash/stickers
Joint 2nd Neil Jerome 100% (29M 9L) £10 cash/stickers
Joint 2nd Laura Robison 100% (23M
7L) £10 cash/stickers
Total
prizes = £75
* Higher award either because more matches played or
only player to play in all leagues
M = Matches played in L
= No. of Leagues for consideration period
Overall Summary -
League Games Played (Total Actual/Possible):
2004 - 2005:
60.3% (853/1415)
2005 - 2006:
76.3% (803/1052)
2006 - 2007:
84.4% (947/1128)
2007 - 2008:
83.3% (1145/1374)
2008 - 2009:
67.4% (967/1434)
2009 - 2010:
68.8% (855/1242)
2010 - 2011:
84.9% (851/1002)
APPENDIX: Maintenance & Misc. Costs – Full
detail from Section 3ii)
All transaction may not be listed (indicated accordingly) - for full list please see
hard copy minutes - available on request.
· Air
Con (Trembath TSC 15) - Details continued from AGM 2010 [Summary from Archive
& File \16c]
· 23.10.10: Cleaned all TSC15 coils (Steve). usual method
using RBS (similar to Decon 90) diluted solution. removed as much dust as
possible from coils with toothbrush first. Squirting warm RBS at coils to
displace dirt. Rinsed coils with tap water. Left running fine.
· 25.01.11: Cleaned air filter. Noticed that
Upper Inner coils were completely frozen so switched the unit off at the MCB
(Steve). Informed officers.
· 27.01.11: Noticed that unit had been switched on
at MCB. Lots of clicking and whooshing from the air con unit, showing that it’s
not cycling properly. Ice had nearly melted. Switched unit off.
· 30.01.11: Email to Dawn and team at Tech
Services to report problem. Iced up similar to Apr/May 2009 and January 2010.
Said that I suspected the frost/defrost cycle was faulty again. Offered to pay
towards any repair costs as we haven’t paid for anything since 11 November 2008
(labour cost of thermostat adjustment).
· 31.01.11: Phone chat with Dave. Subsequent confirmation
email with security entry code and people to contact.
· 04.02.11: Spoke to Kevin on phone. He kindly
said he would arrange a visit.
· 09.02.11: Email to query status to Dawn and
Dave
· 10.02.11: Phone call with Dawn. Advised that
Dave had ordered a thermostat. Will wait for advise on its arrival and proposed
fitting date. I email confirmation of this on 11.02.11 (Steve)
· 11.02.11: Email from dawn to say thermostat
supplier will deliver on 17.02.11
· 21.02.11: Email Dawn to ask about thermostat
status
· 25.02.11: Email from Dave to say he will fit
“on monday”
· 26.02.11: Thanked Dave (copy to Sutton site
helpers) for his kind advise
· 21.03.11: Email to Dawn to ask about repair
status as I had been on holiday - not clear about new part
· 22.03.11: Talked to Dave and he said he would
check things out on 23 March. Emailed subsequently to say that MCB had been
switched on and to thank Dave for offering to come and check things out. Still
not clear if new part had been fitted.
· 25.03.11: Spoke to Kevin, he wasn’t sure if
Dave had attended on the 23rd as promised.
· 26.03.11: I took some photos of the 2
thermostats. It didn’t look like either had been changed !
· 26.03.11: Cleaned air filter.
· 05.04.11: Email to ask if we owed anything towards
the repair. Advised that I couldn’t see a new thermostat. Asked if we could
chat about this. Asking for also for a chat about New Mitsubishi system.
· 11.04.11: Email to Dave (copy squash
committee), further to phone call, thanking Dave for waiving any charges for
the icing up problem. Not clear what the repair was. Confirmation that Dave is
happy to meet to discuss specs on New Mitsubishi air con.
· 12.04.11 ‘Summer
Mode’ Switched TSC from ‘Winter’ to ‘Summer
mode’. Recorded in Table below (and see hard copy minutes for more details)
· 26.03.11: Air filter clean
· 12.05.11: Unit and its replacement discussed at
AGM today
· 18.06.11: Remounted cowling hood over TSC15 -
it had been hanging off for a while. 10mm plugs and screws (Steve &
Sandra). Cleaned air filter.
· 07.09.11: Talked to Kevin to report MCB in
control box was tripping. It had been tripping for some days previously. Email
to say thank you to Kevin for his offer to help.
· 19.09.11: Emailed Kevin to ask if he’d had a
chance to look at the MCB
· 17.10.11: Talked to Kevin and he said he would
attend. Emailed security code.
· 18.10.11: Email from Dave to say he would
kindly attend on 19.10.11
· 19.10.11: Thanked Dave and said that there were
site helpers on hand if he needed. Offered to pay for any repairs required.
Also asking to continue discussions on new unit.
· 31.10.11: Email request for update on status as
I have failed to get through on phone. Advised that we are struggling with
humidity problems, the court is getting really damp. Asked if they had attended
last week ?
· 09.11.11: Email to say that I have tried
calling for 3 days. Asking for an update on TSC15 fix
· 22.11.11: Spoke with Dave: TSC15 declared
unserviceable
Copy to Club Officers: " Dear
Dave, Just a short line further to our phone chat this afternoon to say thank
you for relaying the news that in your opinion the current TSC15 squash
dehumidifier has become unserviceable as it is blowing fuses and the hardware inside
is passed economic repair. I’m just copying in the officers of the squash club
for their information, and will shortly circulate to the remaining committee
members to see if they are in agreement to sanction a replacement system based
on the quotes Kevin has kindly provided. Kind regards, Steve”
· 28.11.11: Wrote to Dave and Kevin
to restart negotiations on purchase as actioned at AGM of 12.05.11
The total bill for air con costs for 2011 year
was £0.00
(Dave very kindly honoured his promise, which mentioned
on several occasions, that no charges would be incurred because of inadequacies
in the control panel as well deferring any repair costs whilst engaged in
negotiations for a new air con system)
· Air
con mode (Summer & Winter Modes TSC 15)
12.04.11 Switched
from Winter to Summer Mode.
22.11.11: TSC15
declared unserviceable
"
Dear Dave, Just a short line further to our phone chat this afternoon to say
thank you for relaying the news that in your opinion the current TSC15 squash dehumidifier
has become unserviceable as it is blowing fuses and the hardware inside is
passed economic repair. I’m just copying in the officers of the squash club for
their information, and will shortly circulate to the remaining committee
members to see if they are in agreement to sanction a replacement system based
on the quotes Kevin has kindly provided. Kind regards, Steve”
28.11.11: Wrote to Dave and Kevin to restart negotiations on purchase of
new system as actioned at AGM of 12.05.11
|
Summer Mode |
|
Winter Mode |
|
|
|
From |
To |
From |
To |
After Dave* |
|
|
|
|
|
|
|
12 April 2011 |
Summer
Vals |
22.11.11: TSC15
declared unserviceable |
|
|
|
SP1 8°C |
SP1 10°C |
|
|
|
|
SP2 30°C |
Unaltered 30°C |
|
|
|
|
[CA1] -2°C |
Left at
-2°C ** |
|
|
|
|
Inside
(rev/defrost) Therm 0°C |
Unaltered 0°C |
|
|
|
|
Outside (Right
Therm) -5°C |
+10°C |
|
|
|
|
**
When I tried to set [CA1] to -8°C the unit switched itself OFF, so I left it at -2°C for the time being. Maybe not hot enough on
this day ? |
||||
|
|
|
|
|
|
· New
Air Con / Dehumidifier discussions with Tech Services first started in 2006.
Summary to date in AGM Minutes
2008 & 2010 - Appendix
3
· 23.10.09: Updated the Business Plan [09
Squash_Court_Air_Conditioning_Business_Plan.pdf]
· 05.04.11: Email asking for a chat about New
Mitsubishi system. We want to get paperwork ready for forthcoming AGM
(12.05.11)
· 11.04.11: Phone call and email to
Dave Douse confirming our wish to continue discussions and to have a meeting.
· 08.05.11: Business Plan updated
ready for AGM
· 12.05.11: Business Plan
presented and AGM voted for Tech Services quote. Steve actioned
to progress matter.
· 19.10.11: Emailed Dave about TSC15 and asking
to continue discussions on New Mitsubishi units.
· 22.11.11: TSC15 declared
unserviceable. Officers advised
" Dear Dave, Just a
short line further to our phone chat this afternoon to say thank you for
relaying the news that in your opinion the current TSC15 squash dehumidifier
has become
unserviceable as it is blowing fuses and the hardware inside is
passed economic repair. I’m just copying in the officers of the squash club for
their information, and will shortly circulate to the remaining committee
members to see if they are in agreement to sanction a replacement system based
on the quotes Kevin has kindly provided. Kind regards, Steve”
· 28.11.11: Wrote to Dave and Kevin
to restart negotiations on purchase as actioned at AGM 12.05.11
· 15.12.11: Site Meeting: Dave
Kevin Mark Steve (Harry later).
Summary from
[12a Dave & Kevin Site Meeting 15.12.11.doc]:
-
Dave has suggested 2 x 7.5KW units
instead of the 25KW originally quoted in 2008. He said these would be
‘Mitsubishi Heavy’ & should be cheaper. Dave said this was 3 times the
output of the TSC15. He will kindly send
a revised quote. (Two previous quote copies given by Steve)
- Dave will send an estimation of average power
consumption for the 2x7.5KW units, based on continuous operation, (continuous
operation agreed).
- PIN not possible, but single controller for
both units can be locked for essential settings to stop tampering.
- Tamperproof enclosure discussed, but no action
agreed.
- Agreed continuous operation will be adopted.
Dave said impractical to have split system with 1 on constant and 1 on user
operation.
- Dave confirmed parts warranty is 3 years as
Tech is a recognised fitter. One year labour cost.
Additional
Discussion/Agreement:
-
Dave agreed siting of internal blowers towards left hand side (as per schematic
handed to him). He wasn’t sure if they could be sited as high as requested.
-
Dave said air filters would need to be accessed from underneath. Step ladder
maybe needed.
-
Confirmed cage for blowers required.
-
Dave said that vents on blowers could be set to blow air upwards. Squash
section preference not to have air blowing on people.
-
Controller can go anywhere. One suggestion is on balcony.
-
Dave suggested a cage for the external inverters to deter theft. Agreed to add
in to quote. Agreed siting as per schematic given, by entry door.
-
If price agreeable, can commence work after Xmas.
· 23.12.11: New quote from Dave by
email.
“HI Steave, As discuss from are last meeting
cost for two 7.5 kw air con per unit £3960.00
+vat. This includes all materials and cages for protection all in stock
many thanks dave”
[Outside reporting
period]
· 02.01.12: Checking Quote
Dear Dave, cc Mark, Harry, Sandra, Jon, Chris
Thanks very much for kindly sending this
quote through so quickly.
Can I just check that the following
arrangements we agreed on the 15th of December will also apply:
-
single controller provided for both units can be locked for essential settings
to stop tampering.
-
controller to me mounted on balcony or near wooden control box (to be decided).
-
continuous operation will be adopted during daylight hours with units on timer
- coming on at approx 10:00 hrs and off at approx 20:00 .
-
siting of 2 internal blowers towards left hand side, and as high as possible so
air can’t be felt (as per schematic provided Steve at meeting 15.12.11)
-
internal blower vents to be fixed at angle to prevent air flow being felt by
players.
-
metal protection cages for internal blowers to protect from squash ball damage.
-
security cages for external inverters for theft prevention - require
confirmation please if these are what are referenced in quote provided 23.12.11
-
parts warranty is 3 years as Tech is a recognised fitter. One year labour costs
guaranteed.
You also kindly
advised that an estimation of an average power consumption would be made
available for the 2 x 7.5KW units in continuous operation.
I look forward to
hearing back from you on these matters so that I can relay the revised quote to
the squash committee for their consideration.
Thanks again for your
kind help, Cheers, Steve
The total bill for coin
meter costs for 2011 year was £0.00
· New
Coin Meter: Problems with EDR Muller unit in 2010.
New
Meter Supplied by Leisure Controls International (LCI)
2011
Nothing to report
· General
Works & Working Party
26.03.11: Full ‘Spring Clean’ swept entire court, cleaning out mats. Wooden floor
wash to improve grip.
08.10.11: Ups Club banner put up ??? taken down today.
08.10.11: Taped on new service red line. Previous tape (Martin Howe Apr 2009)
flaking off.
Attempted
to clean drain, but blocked lower down . Need to contact Don.
[Outside reporting period]
13.05.12: Full ‘Spring Clean’ swept entire court, cleaning out mats. Hoovered
wooden floor.
The total bill for General
Maintenance costs for 2011 year was £0.00
· Wooden
Floor Washing
· Full
method now recorded in these 2008-10 minutes: Appendix 1 - click for access.
·
26.03.2011: Full floor wash as per Appendix 1 - click
for access. Done in response to report of slippery floor from Tom Buist on
24 March 2011. Grain raised nicely and lots more grip after washing.
· Goggles
- Safety
· 08.10.11: Steve found a broken set of goggles -
snapped.
· Engraving
Costs
· Cup and Plaque for 2011 AGM. Peter Gerrard
Cheam. £18.50
cash 31.07.2012.
1
Plaque for ‘Best Improvers’ 2011 = £8.50. Engraving plaque & Mike Chow Cup
£10,00.
The total bill for
engraving costs for 2011 year was £18.50
· Leaving
Present Expenditure
· Antigoni Divoli left the committee in May 2011
having served as an Ordinary Member since Jan 2000. Antigoni expressed her wish
to stand down at the 12 May 2011 AGM. She was kindly thanked in person by Steve
for her long and helpful service on the committee - no club funds used.
· Laura Robison left in Aug 2011 (Joined Mar
2008). Laura did a great job for us as coaching organiser. We gave her a signed
card and Amazon Gift Tokens to the value of £30.00 from the club. Also a thank you email from Steve (10.08.11)
on behalf of club for helping breathe new life into club. Cost
not reclaimed.
The total bill for present
costs for 2011 year was £0.00